How must notices be given under the Surestay Hotel By Best Western agreement?
Surestay_Hotel_By_Best_Western Franchise · 2025 FDDAnswer from 2025 FDD Document
- 17.8 Notices.
All notices provided for under this Agreement must be in writing and must be delivered in person, by prepaid overnight commercial delivery service, or by prepaid overnight mail, registered or certified, with return-receipt requested.
Any notice given to us under this Agreement shall be given in writing to SureStay, Inc., 6201 North 24th Parkway, Phoenix, Arizona 85016-2023, Attention Legal Department, or such other location as may be specified by us.
We will send notices to your address set forth in the Addendum.
If you want to change the name or address for notice to you, you must do so in writing, signed by you or your duly authorized representative, designating a single address for notice.
Notice will be deemed effective on the earlier of: 1) receipt or first refusal of delivery; 2) one (1) day after posting if sent via overnight commercial delivery service or overnight United States Mail; or 3) three (3) days after placement in the United States mail if overnight delivery is not available to the notice address.
Email correspondence shall not constitute a notice, consent, approval or other communication under this Agreement.
Source: Item 23 — Receipts (FDD pages 88–286)
What This Means (2025 FDD)
According to the 2025 Surestay Hotel By Best Western Franchise Disclosure Document, all notices required under the franchise agreement must be in writing. These written notices must be delivered either in person, through a prepaid overnight commercial delivery service, or via prepaid overnight mail that is registered or certified, with a return-receipt requested.
For notices directed to Surestay Hotel By Best Western, they should be sent to SureStay, Inc., located at 6201 North 24th Parkway, Phoenix, Arizona 85016-2023, specifically to the Attention Legal Department, or to any other location that Surestay Hotel By Best Western may specify. Surestay Hotel By Best Western will send notices to the franchisee at the address listed in the Addendum of the franchise agreement. If a franchisee wishes to change their name or address for receiving notices, they must provide a written notification, signed by them or their authorized representative, designating a single address for all future notices.
The notice is considered effective upon the earlier of: (1) actual receipt or first refusal of delivery, (2) one day after posting if sent via overnight commercial delivery service or overnight United States Mail, or (3) three days after placement in the United States mail if overnight delivery is not available to the notice address. It is explicitly stated that email correspondence does not constitute a valid form of notice, consent, approval, or other communication under the franchise agreement. This means that any formal communication requiring acknowledgment or having legal implications must adhere to the specified written and delivery methods to be considered valid.