What is the 'Privacy Policy Notice' that a Sonesta Simply Suites franchisee must provide?
Sonesta_Simply_Suites Franchise · 2025 FDDAnswer from 2025 FDD Document
- (4) provide customers and prospective customers, employees and other third parties with written notice of your and our applicable privacy policies and the uses to be made of Personal Information by you, and by us and our affiliates and the other businesses and companies to whom we or they respectively may disclose Personal Information (hereinafter called the “Privacy Policy Notice”),
From time to time, we may formulate policies and practices concerning Security Measures, the form, content, and manner of delivering Privacy Policy Notices, Disclosure Notices, and Opt-Out notices, as well as matters relating or incidental thereto. You must adopt and implement all such policies and practices in accordance with written instructions in a timely manner. It is entirely your responsibility (even if we provide you any assistance or guidance in that regard) to confirm that the safeguards you use to protect Personal Information comply with all applicable laws and industry information security best practices related to the collection, access, use, storage, disposal, and disclosure of Personal Information.
Source: Item 22 — CONTRACTS (FDD pages 79–80)
What This Means (2025 FDD)
According to Sonesta Simply Suites' 2025 Franchise Disclosure Document, franchisees are required to provide customers, prospective customers, employees, and other third parties with written notice of applicable privacy policies. This notice, referred to as the "Privacy Policy Notice", must detail the uses to be made of Personal Information by the franchisee, Sonesta Simply Suites, its affiliates, and other businesses and companies to whom they may disclose Personal Information.
In practice, this means a Sonesta Simply Suites franchisee must inform individuals how their personal data will be used by the hotel, the franchisor, and any related third parties. This includes outlining what types of data are collected, how it is stored and processed, and with whom it might be shared. The Privacy Policy Notice ensures transparency and allows individuals to understand and control their personal information.
Furthermore, Sonesta Simply Suites may formulate policies and practices concerning the form, content, and manner of delivering Privacy Policy Notices. Franchisees must adopt and implement all such policies and practices in accordance with written instructions in a timely manner. It is the franchisee's responsibility to ensure that the safeguards used to protect Personal Information comply with all applicable laws and industry information security best practices related to the collection, access, use, storage, disposal, and disclosure of Personal Information. This includes confirming compliance with all applicable laws and industry information security best practices related to the collection, access, use, storage, disposal, and disclosure of Personal Information.