What accounting software systems must be approved by Dollar Rent A Car or its affiliates before purchase?
Dollar_Rent_A_Car Franchise · 2025 FDDAnswer from 2025 FDD Document
s or our affiliate to ensure compliance with our standards and specifications prior to any API connection to our systems.
-
- You may wish to obtain other software to computerize other functions in Your Franchised Business, such as your accounts receivable, accounts payable, general ledger, payroll and credit card processing. You may purchase this software directly from approved suppliers. The current suppliers of counter automation systems may offer optional software packages to perform these accounting functions. You may also purchase similar software from other approved suppliers**.** The lower figure is an estimate for a complete accounting software package for a 5-user system. The higher estimate is for a 15-user system. You may purchase this software directly from approved suppliers, some of which may offer financing terms with approved credit. All optional software that will be installed on the Approved Counter System must be approved by Dollar or its affiliates in advance of the purchase. We reserve the right to amend the approved list of counter automation systems and software programs and providers, or to require you to purchase our proprietary system from us or from our affiliate.
-
- Local, municipal, county and state regulations vary on what franchises and permits you must have to operate a Vehicle Rental Business.
Source: Item 7 — YOUR ESTIMATED INITIAL INVESTMENT (FDD pages 46–52)
What This Means (2025 FDD)
According to Dollar Rent A Car's 2025 Franchise Disclosure Document, any optional accounting software that will be installed on the Approved Counter System must be approved by Dollar Rent A Car or its affiliates before it is purchased. This includes software used for accounts receivable, accounts payable, general ledger, payroll, and credit card processing.
Dollar Rent A Car franchisees have the option to purchase accounting software directly from approved suppliers. The current suppliers of counter automation systems may offer optional software packages to perform these accounting functions, or franchisees can purchase similar software from other approved suppliers. The FDD notes that the cost estimate for a complete accounting software package ranges from a lower figure for a 5-user system to a higher estimate for a 15-user system.
Dollar Rent A Car retains the right to amend the approved list of counter automation systems and software programs and providers. They can also require franchisees to purchase their proprietary system from Dollar Rent A Car or its affiliate, even if the franchisee is already using a previously approved system. This means a franchisee may be forced to switch systems, incurring additional costs. Any third-party provider of a Computer System will be required to execute an agreement with Dollar Rent A Car or its affiliate to ensure compliance with their standards and specifications prior to any API connection to their systems.