To whom can an Annex Brands franchisee disclose their Intranet password?
Annex_Brands Franchise · 2025 FDDAnswer from 2025 FDD Document
You agree not to disclose your password to any person or entity who is not under your direct supervision and who does not have a need to know such password.
You agree to inform all persons under your supervision who may have access to such password of this obligation of confidentiality and you agree to indemnify and hold us harmless for any default of confidentiality by such persons.
You are responsible for the personnel and agents to whom you distribute passwords.
You must refrain from allowing access to our Intranet by any unauthorized party.
Source: Item 22 — Contracts (FDD pages 109–110)
What This Means (2025 FDD)
According to the 2025 Annex Brands Franchise Disclosure Document, franchisees can disclose their Intranet password only to specific individuals under certain conditions. Specifically, the password can be shared with individuals under the franchisee's direct supervision who have a need to know the password.
This means that an Annex Brands franchisee must exercise caution and discretion when sharing their Intranet password. It cannot be shared with just anyone; it is limited to those working directly for the franchisee and only when their job duties require access to the Intranet. The franchisee is responsible for ensuring that these individuals understand and adhere to the confidentiality obligations associated with the password.
The franchisee also agrees to indemnify and hold Annex Brands harmless for any breach of confidentiality by those persons to whom they have disclosed the password. This highlights the importance of carefully selecting and training personnel who will have access to the Intranet. Furthermore, the franchisee must prevent unauthorized parties from accessing the Intranet.
This policy is typical in franchising, as franchisors need to protect sensitive information and maintain control over their systems. The Intranet likely contains proprietary information, operational manuals, and other resources that are essential to the Annex Brands franchise system. Unauthorized access could compromise the system and potentially harm the brand.