What is the estimated total cost of the Computer System for a Moes Southwest Grill?
Moes_Southwest_Grill Franchise · 2025 FDDAnswer from 2025 FDD Document
e, the POS System, computer systems, mobile hardware, software, online ordering platform, associated computer hardware, telephone lines, network connections, communications equipment, high speed internet access (e.g. DSL or cable), credit card, gift card and loyalty card processing equipment, and other equipment that we require from time to time (collectively, the "Computer System"), all of which you must keep in good maintenance and repair.
The Computer System currently includes a back-office PC, one monitor, one back office multifunction printer, between one and four POS System terminals, peripherals related to the POS System (including the kitchen display system and a firewall device), and other related software and equipment. We estimate the total cost of the Computer System will be between $13,000 and $50,100, depending on the size and design of your Restaurant. Whether you are opening a new Restaurant or purchasing an existing Restaurant, we may, in our sole discretion, provide you with project management assistance related to, and coordinate the onboarding and configuration of, your POS System. You must pay us for such services our then-current POS System Administration Fee, which is currently estimated to be between $1,500 and $2,000. You may incur additional expenses if you require additional POS System terminals, equipment, training, or installation services. We may require you to purchase, license, or lease additional hardware or software.
The Computer System includes a POS System that we specify, the principal functions of which are to manage permanent financial records of sales transactions at your Restaurant, cash control, inventory control, and menu and price change control, among other things. We will have electronic and manual access to certain information within the POS System and there are no contractual limitations on our right to access this information. We have developed interfaces with our preferred providers that facilitate this access. You must provide any assistance we require to integrate your POS System with our headquarters system at the earliest possible time and in the manner we prescribe. You must accurately, consistently, and completely record, structure, capture and provide all required information through your POS System in accordance with all applicable laws and protect such information as required.
To maintain a consistent reporting system, you must purchase or lease and use a POS System specified by us from a designated Approved Supplier. We estimate that the initial cost to you for the POS System and related necessary equipment, including installation and activation, currently
ranges from $8,800 to $14,200 under the CapEx Program, depending on the number of terminals, travel costs, and other logistical factors. Under the CapEx Program, you must pay a monthly software license fee for the POS System that is currently $140 to $324 per month depending on your equipment configuration. If you choose to lease the POS System under the HaaS Program, you must pay a monthly software license and hardware lease fee for the POS System that is currently $588 to $802 per month depending on your equipment configuration and a one-time $300 activation fee. We will collect the monthly fees, which may change from time to time, and pay them to the vendor on your behalf.
Source: Item 11 — Franchisor's Assistance, Advertising, Computer Systems, and Training (FDD pages 53–68)
What This Means (2025 FDD)
According to Moe's Southwest Grill's 2025 Franchise Disclosure Document, the estimated total cost for the Computer System ranges from $13,000 to $50,100. This cost depends on the size and design of the restaurant. The Computer System includes a back-office PC, one monitor, one back office multifunction printer, between one and four POS System terminals, peripherals related to the POS System (including the kitchen display system and a firewall device), and other related software and equipment.
Moe's Southwest Grill franchisees may also incur additional expenses for the POS System. The initial cost for the POS system and related equipment, including installation and activation, ranges from $8,800 to $14,200 under the CapEx Program, depending on the number of terminals, travel costs, and other logistical factors. Franchisees choosing the CapEx Program must also pay a monthly software license fee for the POS System that currently ranges from $140 to $324 per month depending on the equipment configuration. Alternatively, franchisees can lease the POS System under the HaaS Program, which requires a monthly software license and hardware lease fee currently ranging from $588 to $802 per month, plus a one-time $300 activation fee.
In addition to the initial and monthly costs, Moe's Southwest Grill franchisees should anticipate ongoing expenses for the Computer System. The total annual cost to license, operate, and support the POS System is estimated to be $3,360 to $7,068 under the CapEx Program and $8,736 to $12,804 under the HaaS Program. This estimate includes POS System license and lease fees, P2PE software license fees (based on 2024 transaction volume), the POS System Support Fee, and the Back Office and Polling Software Fee. These fees and the total annual costs are subject to change. Franchisees are also required to purchase a dedicated iPad or Windows tablet/computer for the Learning Management System and may need to pay an annual license fee of $210 per restaurant for this system. Credit card data and security services are estimated to cost between $75 and $150 per month.