factual

What procedures related to the Computer System must a Kidokinetics franchisee follow?

Kidokinetics Franchise · 2024 FDD

Answer from 2024 FDD Document

Computer Systems.

Kidokinetics

  • 11.3.1. Franchisee, at Franchisee's sole expense, shall install and maintain the management software, required applications and a computer system that complies with Franchisor's standards and specifications, including: (i) an office computer, a tablet computer, a telephone, a fax machine, and a smartphone; (ii) a custom and proprietary point of sale system (the "POS System"), if Franchisor makes such a POS System part of its proprietary operating system in the future; (iii) printers and other peripheral hardware or devices; (iv) archival back-up systems; (v) Internet access mode and speed; and (vi) physical, electronic, and other security systems (collectively, the "Computer System"); and Franchisee shall follow the procedures related thereto that Franchisor specifies in the Franchise Operations Manual or otherwise in writing.
  • 11.3.2. Franchisor may require Franchisee, at Franchisee's sole expense, to install and maintain systems that permit Franchisor to electronically access and retrieve any information stored in Franchisee's management software and other computer systems, including, without limitation, information concerning Gross Sales. Upon Franchisor's request, Franchisee shall execute such documents as Franchisor deems necessary to permit Franchisor to electronically access and retrieve all information stored on Franchisee's office computer, tablet computer, and smartphone, and in Franchisee's management software and other computer systems. There are no contractual limitations on Franchisor's right to access the information and data on Franchisee's POS System and Computer System. Franchisee shall deliver to Franchisor a separate and distinct full access user name and temporary password, as well as all access codes, static internet protocol ("IP") addresses and other information to facilitate Franchisor's access to the data generated by and stored in Franchisee's computer, tablet or smartphone.
  • 11.3.3. Franchisor shall have the right, but not the obligation, to develop or designate: (i) computer software programs Franchisee must use in connection with any component of the Computer System (the "Required Software"), which Franchisee shall install at Franchisee's expense; (ii) updates, supplements, modifications, or enhancements to the Required Software, which Franchisee shall install at Franchisee's expense; (iii) the tangible media upon which Franchisee records data; and (iv) the database file structure of the Computer System. Franchisee shall be responsible for the payment of all fees associated with the Required Software, Computer System and POS System.
  • 11.3.4. At Franchisor's request, Franchisee shall purchase or lease, and thereafter maintain, the Computer System and, if applicable, the Required Software. Franchisee agrees to pay all fees associated with the use of Required Software, which may be payable to Franchisor or Franchisor's approved or designated suppliers. Franchisee expressly agrees to strictly comply with Franchisor's standards and specifications for all items associated with Franchisee's Computer System and any Required Software. Franchisee agrees, at its own expense, to keep its Computer System in good maintenance and repair and install such upgrades, additions, changes, modifications, substitutions, and/or replacements to Franchisee's Computer System or Required Software as Franchisor directs from time to time in writing. Franchisee agrees its compliance with this Section 11.3.4 shall be at Franchisee's sole cost and expense.
  • 11.3.5. Franchisor may now or in the future create or designate a proprietary software program, and Franchisor will retain a proprietary interest in all databases, lists, templates, programs and any other software components that have been created and/or customized by Franchisor using the Computer System and/or Required Software (the "Proprietary Software"). Proprietary Software

may conduct, among other things, scheduling, accounting, inventory, and related activities. Franchisee must obtain the computer hardware necessary to implement the Proprietary Software into the Kidokinetics Business, and comply with all specifications and standards prescribed by Franchisor regarding the Proprietary Software as provided in the Franchise Operations Manual. This Proprietary Software will be Franchisor's proprietary product, and the information collected therefrom will be deemed Franchisor's confidential information. Franchisee agrees to sign Franchisor's then-current form of software license agreement for any Proprietary Software Franchisor may now or in the future create, pay any license fees associated with use of Proprietary Software, and upgrade the Proprietary Software as Franchisor designates.

  • 11.3.6.

Source: Item 22 — CONTRACTS (FDD page 59)

What This Means (2024 FDD)

According to Kidokinetics's 2024 Franchise Disclosure Document, franchisees must adhere to specific procedures regarding their computer systems. The franchisee is responsible for installing and maintaining a computer system that meets Kidokinetics's standards, including hardware like an office computer, tablet, phone, fax machine, and smartphone. If Kidokinetics introduces a point-of-sale (POS) system, the franchisee must adopt it. They also need to maintain backup and security systems and ensure adequate internet access. Franchisees must follow all procedures related to the computer system as specified in the Franchise Operations Manual or in writing by Kidokinetics.

Kidokinetics can require franchisees to install systems that allow electronic access to information, including gross sales data. Franchisees must provide usernames, passwords, IP addresses, and other access information to facilitate Kidokinetics's access to data on their computers, tablets, and smartphones. Franchisees are also required to use proprietary software for scheduling, accounting, and inventory management, complying with Kidokinetics's specifications and standards. They must sign a software license agreement, pay associated fees, and upgrade the software as directed by Kidokinetics. The data collected by this software is considered Kidokinetics's confidential information.

Kidokinetics franchisees must participate in any system-wide computer network, intranet, or extranet that Kidokinetics implements. This includes submitting reports online, accessing the Franchise Operations Manual, downloading advertising materials, and communicating with Kidokinetics and other franchisees. Use of these systems must comply with the standards and restrictions in the Franchise Operations Manual, including those related to data encryption and prohibitions against libelous statements. Franchisees must maintain adequate hardware and software for internet access at the required speed and maintain an email account acceptable to Kidokinetics, checking it daily for communications from the franchisor. They are prohibited from establishing any unauthorized websites or internet listings.

Disclaimer: This information is extracted from the 2024 Franchise Disclosure Document and is provided for research purposes only. It does not constitute legal or financial advice. Consult with a franchise attorney before making any investment decisions.