What are the acceptable methods for delivering notices under the Healthsource Chiropractic HIPAA agreement to any party?
Healthsource_Chiropractic Franchise · 2025 FDDAnswer from 2025 FDD Document
All written notices, reports and payments permitted or required under this Agreement or by the Operations Manual will be deemed delivered: (a) at the time delivered by hand; (b) one (1) business day after transmission by telecopy, facsimile or other electronic system; (c) one (1) business day after being placed in the hands of a reputable commercial courier service for next business day delivery; or (d) three (3) business days after placed in the U.S. mail by Registered or Certified Mail, Return Receipt Requested, postage prepaid; and addressed to the party to be notified or paid at the address below, or its most current principal business address of which the notifying party has been advised, or to any other place designated by either party. Any required
notice, payment or report which we do not actually receive during regular business hours on the date due (or postmarked by postal authorities at least two (2) days before it is due) will be deemed delinquent. Notice shall be sent to the following addresses:
To us: HealthSource Chiropractic, LLC
P.O. Box 770050 Lakewood, OH 44107
To you: The address(es) listed in Exhibit 2.
Source: Item 23 — Receipts (FDD pages 77–282)
What This Means (2025 FDD)
According to Healthsource Chiropractic's 2025 Franchise Disclosure Document, all written notices, reports, and payments required under the agreement or the Operations Manual are considered delivered under the following conditions: (a) upon hand delivery; (b) one business day after transmission by telecopy, facsimile, or other electronic system; (c) one business day after being placed in the hands of a reputable commercial courier service for next business day delivery; or (d) three business days after being placed in the U.S. mail by Registered or Certified Mail, Return Receipt Requested, postage prepaid.
For a Healthsource Chiropractic franchisee, this means that any official communication, whether it's a notice, report, or payment, has a specific timeline for when it's officially considered 'delivered' based on the method used. It is important to adhere to these methods to ensure timely and verifiable delivery of important documents and payments.
The FDD also specifies that any required notice, payment, or report not actually received during regular business hours on the due date (or postmarked by postal authorities at least two days before it is due) will be deemed delinquent. This underscores the importance of using reliable delivery methods and allowing sufficient time for delivery to avoid any potential issues with Healthsource Chiropractic. Franchisees should maintain records of all notices, reports, and payments, including dates and methods of delivery, to ensure compliance and avoid disputes.