When does the 'Walkthrough' between the Participating Property and Supplier occur under the IHG Direct Participation Agreement for Even Hotels?
Even_Hotels Franchise · 2025 FDDAnswer from 2025 FDD Document
Following the installation and acceptance of the Services by the Participating Property, IHG shall delivery an invoice to the Participating Property for the charges due for the provision of such Services (which may include charges for installation and other required set up). Unless otherwise set forth on Exhibit 1, all invoiced amounts shall be due immediately upon receipt and payment shall be made to IHG within fifteen (15) days from the receipt of invoice. IHG reserves the right in its sole reasonable discretion to assess a fee up to [three percent (3%)] of all purchased made hereunder.
- a. As it relates to payments that the Participating Property owes to IHG hereunder, the Participating Property acknowledges and agrees that it is solely responsible to promptly and fully communicate to IHG the expected date by which the Participating Property will be ready for fiber, equipment and other installation required in connection with the provision of Services ("Site Ready Date"). In the event that the Participating Property misses or changes the Site Ready Date after IHG has communicated the Site Ready Date to the Supplier or the Supplier cannot reasonably access the site for the installation (collectively "Customer Not Ready or CNR"), the Participating Property may be assessed a fee in connection thereto, and such fee shall be paid as a part of the payment obligation to IHG as described herein.
- b. In addition, if the Participating Property cancels the required installation for the provision of Services hereunder ("Site Cancellation"), the Participating Property may be assessed a cancellation fee in connection with the Site Cancellation ("Cancellation Fee"), and the Participating Property shall be responsible for the payment of such Cancellation Fee to IHG when due.
Source: Item 23 — RECEIPTS (FDD pages 99–438)
What This Means (2025 FDD)
The 2025 Franchise Disclosure Document for Even Hotels does not specify when a 'walkthrough' occurs between the Participating Property and the Supplier under the IHG Direct Participation Agreement. However, the document does outline the payment obligations of the Participating Property.
Specifically, after the installation of services, IHG (Six Continents Hotels, Inc.) will invoice the Participating Property for the charges. Payment is due immediately upon receipt of the invoice and must be paid to IHG within fifteen days. The Participating Property is responsible for communicating the 'Site Ready Date' to IHG, which is the date the property will be ready for fiber, equipment, and other installations. If the property misses this date or cancels the installation, fees may be assessed.
To fully understand the process and timing of the 'walkthrough,' a prospective Even Hotels franchisee should ask the franchisor for details regarding the standard operating procedures for installation and acceptance of services, including any inspections or walkthroughs involving the Participating Property and the Supplier. This will help clarify the franchisee's responsibilities and ensure a smooth installation process.