factual

How many man days is the Even Hotels Property Management System Training?

Even_Hotels Franchise · 2025 FDD

Answer from 2025 FDD Document

Hotels. For in-person classes, you must pay for your trainees' travel expenses or any training expenses incurred from any optional or supplemental courses that your trainees attend. You may be required to purchase subsequent training materials to fulfill the ongoing training of new employees.

TRAINING PROGRAM

Program Time of Training Location Instructional Materials Hours of On-the-Job Training Method
Technical Support Training Before and at Opening (with New Hotel Opening below) Atlanta or other designated metropolitan location Technology implementation materials Class length will vary E-learning, on property, and classroom instruction by implementation team
RAMP UP: Pricing, Activating, and Fueling New Hotels (Note 5) 30-60 days before opening Virtual or Atlanta Workshop participant guide training materials Up to 9 hours Location and number as determined by Holiday
Property Before and at Your hotel Computer Opera SCHPMS
Program Time of Training Location Instructional Materials Hours of On-the-Job Training Method
Management System Training (Note 3) opening based pre install e-learning and on-site classroom training just prior to opening day Xpress12- 28 man days Vendor, or training contractor
Guest Internet Access (GIA) Hardware (IHG Connect) Before and at opening Your hotel, virtual option, videos Functionality, Usage & Support Procedures Up to 4 hours Integrator Lead Technician
In-Room Entertainment Before and at opening Your Hotel or virtual/video options Functionality Usage & Support Procedure Up to 4 hours Lead Technician
Employee Safety Devices Before and at opening Your Hotel or virtual/video options Functionality Usage & Support Procedure Up to 2 hours Lead Technician
Public Access Computers Before and at opening Your Hotel or virtual/video options Functionality Usage & Support Procedure Up to 2 hours Lead Technician
F&B POS System Before and at opening Your hotel Technology implementation materials Class length Lead Technician
Keycard System Before and at opening Your hotel Technology implementation materials Class length Lead Technician
General Manager Program (Note 1) Attend learning event 3-6 months after opening. For turnover - within 180 days after hire date Brand Orientation within 14 days of hire Virtual, Atlanta or other designated regional location Online Onboarding Learning Plans & GM Learning Event material Class length will vary Location and provider as determined by Holiday
Director of Sales/ and/or Sales Account Manager Training (Note 2) Brand Orientation within 14 days of hire date IHG Way of Sales training Virtual, Atlanta or other designated regional location DOS Training Materials Class length will vary Location and provider as determined by Holiday
Program Time of Training Location Instructional Materials Hours of On-the-Job Training Method
------------------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------- ------------------------------------------------------------------------------ ------------------------------------------------------------------------------------- ---------------------------------------------------------
Front Office within 90 days of hire date Director of Sales Orientation for Lifestyle Brands within 120 days of hire assuming the position. Brand Virtual, Online Class Location and
Manager Program (Note 3) Orientation Within 14 days of hire And Role specific certification within 180 days after hire date Atlanta or other designated regional location Onboarding Learning Plans, Operation Strategies And Action Plans length will vary provider as determined by Holiday
On-Site Property consultations (Note 6) Varies Your hotel Varies with consulting & training visits 1-3 days of classroom training and Varying length of on job training Area Manager or Regional Service Director
Field support Consulting and Training/ Workshops (Note 4) Varies Your hotel Varies with consulting and training visits Class length will vary Varies with consulting and training visits
Director of Engineering - IHG® Way of Clean Preventative Maintenance Program Brand Orientation Within 30 days of open or hire And Role specific certification within 120 days Virtual, Atlanta or other designated regional location Operations Strategies and Action Plans Class length will vary Location and provider as determined by Holiday
Food and Beverage Manager/ equivalent Brand Orientation within 14 days of hire Virtual, Atlanta or other designated Operations Strategies and Action Plans Class length will vary Location and provider as determined by Holiday
Program Time of Training Location Instructional Materials Hours of On-the-Job Training Method
------------------------------------------------------------------------------------------------------------------------------------- ------------------------------------------------------------------------------------------------------------------------------------ ----------------------------------------------------------------------- ------------------------------------------------ ------------------------------------ ------------------------------------------------------------------------------------------
(Note 4) And Role specific certification within 120 regional location
Executive Housekeeper - IHG® Way of Clean 5S Cleaning Program Leadership Certification workshop (Note 4) days Brand Orientation within 14 days of hire And Role certification within 120 days after hire date Virtual, Atlanta or other designated regional location Operations Strategies and Action Plans Class length will vary Location and provider as determined by Holiday
Leading the EVEN Hotels experience for new hotels (Note 3) 30-45 days before opening Virtual Virtual Brand Service Training materials Class lengths will vary Senior Trainer
Technical Support Training Before and at Opening (with New Hotel Opening below) Virtual, Atlanta or other designated regional location Technology implementation materials Class lengths will vary E-learning, on property, and classroom instruction by implementation team

NOTES:

Note 1: Every General Manager must satisfactorily complete the IHG® General Manager Program Onboarding Level within the dates required per the Standards (see Items 5 and 7). Holiday also recommends that the General Manager obtains the Certified Hotel Administrator (CHA) designation from the American Hotel & Lodging Educational Institute (AHLEI). Holiday conducts General Manager training virtually, in Atlanta or at other designated regional locations. General Manager training focuses on areas of operation that are distinctive to the Brand System and to management functions. If the General Manager leaves the IHG system for more than one year and returns, they must complete the Onboarding Level of the IHG General Manager Program within the first six months of starting in the role. All required core certification training is included in the annual subscription for IHG University. For in-person classes, you must pay for your trainees' travel expenses or any training expenses incurred from any optional or supplemental courses that your trainees attend. Every General Manager must also attend annual retraining seminar(s) when designated by Holiday.

Note 2: Directors of Sales/Sales Manager/equivalent must also satisfactorily complete the appropriate sales initial certification training program for EVEN® Hotels within the dates required per the Standards. Holiday will conduct the initial certification training program at a location determined by Holiday. The training program focuses on areas of sales that are unique to the Brand System and to sales functions.

All required core certification training is included in the annual subscription for the IHG Learning Program. (see Items 5 and 7). For in-person classes, you must pay for your trainees' travel expenses or any training expenses incurred from any optional or supplemental courses that your trainees attend.

Also, each replacement Director of Sales or Sales Manager must complete the Sales initial certification training program described above within the dates required per the Standards. In addition, your Director of Sales, Sales Manager or equivalent must complete annual retraining requirements as Holiday may designate.

Note 3: Guest Service Managers/equivalent must satisfactorily complete the Front Office Manager Program within 180 days of assuming the position. Holiday will conduct the Front Office Manager Program either virtually, in person in Atlanta, GA, or at some other designated regional location. All required core certification training is included in the annual subscription for IHG University. For in-person training, you must pay any travel, living and training expenses of your trainees.

Note 4: Food and Beverage Directors/equivalent must attend the Brand Orientation within 30 days of hire and must attend the annual Hotel Indigo Culinary Conference. Holiday will conduct these trainings at a designated location. All required core certification training is included in the annual subscription for IHG University. You must pay any travel, living and training-related expenses of your trainees.

The minimum experience of the instructors that is relevant to the subjects taught and Holiday's operations is from 5 to over 25 years. Holiday personnel or consultants will provide on-site consulting and/or training visits to your Hotel as needed. Topics for review and discussion may include the Reservation System, Revenue Management, Service Management, Marketing and Training Programs/Promotions, brand service delivery and other operational and customer service areas. The General Manager, department heads and designated staff will develop Market Analysis, Revenue Planning, Sales Planning, Service Planning strategies and action plans during visits. You will receive these for review and follow-up with your General Manager. Your Hotel must participate in the on-site consulting and/or training visits or workshops. The General Manager, designated department heads and designated staff must attend and participate. You must provide food, lodging, meeting accommodations, and equipment expenses for Holiday's designated trainers. Holiday develops operations and customer support training programs for staff at Hotels. The training is likely to include classroom, on-property and on the job training and will be mandatory.

The Guest Services manager or team members in other positions may participate in a 1-3 day handson learning program at a designated EVEN hotel. Travel and living expenses are the responsibility of the attendee.

Holiday conducts training at periodic intervals depending upon the need and availability of trainees. Holiday's instructors are experienced within the industry and are trained to be effective instructors. You must pay all costs for attendance by your personnel in Holiday's courses. These costs include tuition, materials, travel and living expenses, whenever applicable.

Note 5: The Openings program provides services and training required to open a hotel in the Brand System, including Key Programs Training, post-opening support and other pre-opening consultations. The related Preopening Support Fee is $8,500 and covers pre-opening support, including select training, materials, and post-opening support.

In addition, your General Manager and front office staff must have access to IHG Concerto™ and complete necessary web-based training including: Get to know IHG Concerto™, IHG Concerto Home Page Overview, and Digital Check-In Training.

The RAMP UP Program is an instructor-led training program that provides basic instruction on IHG Concerto™, the reservation process and revenue management. Your General Manager and other individuals designated as the system experts for your hotel must attend the program virtually or at an SCH designated location. There are no additional fees for your General Manager and the other

individuals designated as your Hotel's system experts to attend the workshop. Participants from all hotels are responsible for their own expenses for travel, meals and lodging if they attend the workshop in person.

The RAMP UP Program will familiarize you with the key IHG systems, sales, and marketing support crucial for a smooth hotel opening process. General Managers, operations and sales leaders attending this multi-day program will learn the key concepts of Revenue Management and how to position your hotel for the best profit, understand and have hands on practice using the components of the reservation system to sell your hotel to potential guests and know how to locate the IHG tools and resources available to your hotel to maximize occupancy during your ramp up time frame at your new hotel. Attendance is restricted to hotels within 30-45 days of opening with an invitation from your opening manager. IHG reserves the right to cancel your registration if the hotel does not meet the criteria for participation.

Note 6: Holiday's employees will provide on-site consulting and/or training visit(s) to your Hotel each year. During the visit(s), Holiday's employee will engage in the Focus consulting process. Topics will include, for example: the Reservations and channel Systems, Revenue Management, Service Management, Marketing Programs/Promotions, IHG Concerto™ system and other operational and customer service areas. The General Manager, department heads and designated staff will develop Market Analysis, Revenue Planning, Sales Planning, Service Planning strategies and action plans during the on-site visit; you will receive these for review and follow-up with the General Manager after each on-site visit. Your Hotel must participate in the on-site consulting, with mandatory attendance and participation by the General Manager, designated department heads and designated staff and suggested attendance by representative of Licensee and/or owner. You must provide food, lodging, meeting room, and equipment expenses for Holiday's employees.

Note 7: If you are required to purchase subsequent training materials for any of the training programs described in Item 11, Holiday estimates that such subsequent training materials will cost no more than a total of $5,000 per hotel for all trainees combined.

Other Assistance During the Operation of the Hotel:

After the opening of the Hotel (see paragraph 4 of the License), Holiday will:

  • (a) seek to maintain high standards of quality, cleanliness, appearance and service at all hotels using the Brand System, to promote, protect and enhance the public image and reputation of the EVEN® Hotels brand name, and to increase the demand for services offered by the Brand System. Holiday's judgment in these matters will be controlling in all respects, and it will have wide latitude in making these judgments;
  • (b) provide required and optional training programs at various locations, including Holiday's principal place of business;
  • (c) provide access to reservation services, if you are in compliance with your material obligations under the License;
  • (d) use the "Services Contribution" (see Item 6) for marketing, reservations, and other related activities which, in Holiday's business judgment as to the long-term interests of the Brand System, support marketing, reservations, and other related functions. Holiday will make available and use Services Contribution funds computed on the basis generally applicable to licensees of the Brand System. Services Contributions are not intended to benefit any specific market or hotel. Holiday and its affiliates have no obligations to spend from Services Contributions, or otherwise, any amount fixed or proportionate to the amount of Services Contributions you pay, nor do Licensor or its affiliates have any obligation to ensure that Licensee benefits directly or proportionately from Services Contributions paid or expenditures made from collected Services Contributions.

Advertising or promotional support or funding may become available to SCH, Holiday or their affiliates from third parties on account of the totality of the activities of SCH, Holiday and their affiliates,

including hotels operated under the Brand System. Holiday, SCH or their affiliates can use or designate any of this support and/or funding to benefit their enterprises as a whole, in whatever proportion and manner as they decide reasonably promotes their enterprises as a whole, using reasonable good faith business judgment. This advertising and promotional support does not include the revenues SCH and its affiliates earn from licensing their intellectual property rights to co-branded credit card issuers, from granting access to the Loyalty Program to co-brand credit card issuers, or to certain amounts earned from credit card member acquisition fees and the sale of Loyalty Program points to third parties;

  • (e) if Holiday determines to do so, communicate to you improvements and developments in the Brand System, including developments in reservation services, marketing operations, and administrative technical and support functions, facilities and programs. Holiday may enter into arrangements with any other entity for developments to the Brand System and may use any of these facilities, programs, services or personnel in connection with the Brand System or in connection with any business activities of its parents, subsidiaries, divisions or affiliates; and
  • (f) make available to you consultation and advice pertaining to problems you encounter in operations, facilities and marketing.

Services Contribution; Advertising, Marketing and Promotion:

Hotels that SCH owns and manages and all Brand System licensees must pay the Services Contributions specified in paragraph 3.B of the License and summarized in Item 6 of this disclosure document. Holiday will use these funds as it determines to develop, support and/or administer marketing, reservation and training programs. The Services Contribution cannot be used to cover the cost of maintenance, repair, modernization, renovation, or upgrading of your Hotel. Holiday and its affiliates are not responsible for any of these costs. Funds from Services Contributions will typically be invested in activities that strengthen the brand such as awareness advertising, research, and the development of new or improved services, but may include tactical marketing initiatives more focused on short term revenue enhancement and seasonal marketing programs. The Services Contributions do not include costs which you incur in the acquisition, installation or maintenance of reservations services, equipment or training, or in your own marketing activities. Holiday can change the Services Contribution from time to time. Holiday may, on 30 days advance written notice, at any time during the term of your License, and from time to time, increase the Services Contribution by up to 1% of Gross Rooms Revenue. If Holiday increases the Services Contribution in this way, then Holiday cannot make another discretionary increase again for 24 months after the start of a prior increase. Holiday may increase the Services Contribution by a maximum of 2% of Gross Rooms Revenue over the term of your License.

Funds used for marketing programs will be used for developing, preparing, producing, directing, administering, conducting, maintaining and disseminating advertising, marketing, promotional, and public relations materials, programs and campaigns, publishing a directory of hotels and conducting market research. Advertising conducted under Holiday's marketing programs may be national, regional or local in scope. Holiday will use all types of media that it determines are appropriate, including print, radio, television and outdoor billboards. Any advertising Holiday creates will be created either by its inhouse advertising department or outside advertising agency.

Holiday will maintain all Services Contribution sums paid by you, other Brand System licensees and company owned hotels, plus any interest or other income earned from these contributions, in a separate account from other funds. Holiday will not use these monies to defray any of its general operating expenses, except for the reasonable administrative costs and overhead expenses Holiday incurs in directing and administering the Reservation System, and Holiday's sales, marketing and training programs.

The Loyalty Program and your required contributions to the Loyalty Program are described in Item 6. Holiday's Senior Vice President, Global Loyalty and Partnerships administers the Loyalty Program. The financial information of the Loyalty Program is included within an audited Statement of Revenues and

Expenses that is made available for review to the appropriate IHG Owners Association's brand marketing committee under a confidentiality agreement, and is not generally available for distribution. In the most recently concluded twelve-month period ended December 31, 2024, the Loyalty Program contributions were used as follows: 78% on award costs, 17% on member communication/promotions, 3% on administrative expenses, and 2% on services from corporate allocations such as Information Technology Data Warehouse, and the Service Center.

The audited Statement of Revenues and Expenses will be prepared each year; however, it is not generally available for review by licensees, and Holiday does not provide periodic accounting reports.

Holiday pools Services Contributions from Brand System hotels together with the Services Contributions from hotels operating under one or more of Holiday's and its affiliates' current and/or future portfolio of brands (see Item 1) ("IHG Portfolio Brands"). The Services Contributions will be distributed for marketing, reservations, IHG System Fund Activities (defined below), and other related activities which, in Holiday's and its affiliates' sole business judgment, support marketing, reservations and other related functions and/or purposes on a local, regional, national, continental or international basis for all, or a group of, IHG Portfolio Brands. "IHG System Fund Activities" means various activities and arrangements organized and operated by Holiday and its affiliates to provide loyalty marketing services, distribution marketing services, brand marketing services and other marketing and related programs and services for Brand System Hotels and the IHG Portfolio Brand Hotels. Holiday has no obligation to spend any amounts on advertising in the vicinity of your Hotel nor does it have any obligation to expend any amounts for marketing or reservation services greater than the amounts it receives from licensees using the Brand System and the funds it contributes. Services Contributions are not intended to benefit any specific market or hotel. Holiday and its affiliates have no obligation to spend from Services Contributions, or otherwise, any amount fixed or proportionate to the amount of Services Contributions you pay, nor does Holiday or any of its affiliates have any obligation to ensure that you, your hotel, the EVEN brand or any other particular IHG Portfolio Brand or group of IHG Portfolio Brands benefit directly or proportionately from Services Contributions paid or expenditures made from collected Services Contributions. Holiday anticipates that all Services Contributions will be expended during the taxable year within which the contributions are made. Any year-end surplus or deficit sums are carried over to the following year. Holiday does not use any Services Contribution monies to promote the sale of licenses.

Hotels that SCH or its affiliates own and manage and all Brand System licensees must make the required Services Contribution in the amounts described in Item 6 (and paragraph 3.B of the License) as applicable to the particular Hotel brand group. In the fiscal year ended December 31, 2024, 49% of the marketing funds went for media, advertising, promotions and marketing programs, 16% for sales, 6% for hotel performance support, 5% for administration (e.g., corporate functions) and 24% for other costs. Unless you participate in any optional marketing programs that Holiday may offer, neither Holiday nor its affiliates will receive payment from additional marketing contributions other than those mentioned in paragraph 3 of the License and Items 6 and 8 of this disclosure document.

Unless you participate in any optional marketing programs that Holiday may offer, neither Holiday nor its affiliates will receive payment from additional marketing contributions other than those mentioned in paragraph 3 of the License and Item 6 of this disclosure document.

You may conduct local and regional marketing programs and related activities, but only at your expense and subject to Holiday's requirements, such as proper usage of its trademarks, etc. Holiday may make reasonable charges for optional advertising materials that you order or use for these programs and activities. Your participation in a Hotel Marketing Association ("HMA") or Co-op Program is voluntary. HMAs and co-ops are marketing arrangements which licensees form to achieve greater marketing power through their combined resources within a common geographic area. Holiday does not currently intend to establish an advertising council composed of licensees or to establish local or regional advertising cooperatives. Consequently, Holiday will not, nor does it intend to, have any controlling voting power in any cooperatives, although it reserves the right to do so.

Reservation System, Revenue Management, Telecommunications Systems and Property Management Technology:

The property management system and telecommunications system include the following components, which you must purchase from designated third-party vendors or third-party vendors whose equipment and software meet Holiday's specifications:

  • Access to the Reservation System, IHG Concerto™ and the GDS
  • Access to the Revenue Management System (RMS) functionality through IHG Concerto™ platform
  • Property Management System (PMS) hardware, software training and support from PMS Provider
  • PMS interface to SCH systems
  • All required workstations and printers
  • Local area network and wide area network connectivity
  • HSIA for hotel operations (front operations network)
  • Access to IHG Merlin, the internet-based information delivery service for Holiday's various brand group hotels
  • Presence on the hotel brand internet sites.
  • Approved IHG Admin Program for personal computers and servers on the IHG Network.
  • Tablet devices
  • A computerized payment card processing program, NextGen Payments ("NGP") or such successor payments program as may be administered by SCH (see Item 8).

You must purchase all private network connecting services equipment needed to communicate with the Reservation System from any vendor designated by Holiday.

Before your Hotel's opening, you must enter into certain third party license agreements under which you receive a license to use certain software including the PMS software, from the PMS provider (see the Next-Gen PMS participation Agreement attached as Exhibit G-11 and the Microsoft Participation Agreement attached as Exhibit G-10). You must also enter into support agreements with certain technology support vendors or their designated agents and pay the fees described in Item 6 for maintenance and support services. You must also enter into a Joinder Agreement (Exhibit G-9 to this disclosure document) with Hewlett-Packard Inc. for the use of the PMS system for your Hotel.

Currently, EVEN Hotels with 150+ rooms must use the Premise-Based Opera or Opera Xpress property management system. Oracle America, Inc. of 7031 Columbia Gateway Drive, Columbia Maryland 21046-2289 (whose phone number is 443-285-8000) is the only supplier of Opera software licenses and support services. As you will use the Opera property management system, before it is installed and activated, certain members of your staff may participate in e-learning prior to trainer's arrival on-site at the Hotel. Once trainers arrive, the staff will receive on-site training and certification from Oracle America, Inc. in the use of the PMS. The staff that must be trained and certified varies with the size of your Hotel. The cost for this training and certification is included in the projected license fee and installation cost estimates – see the estimated costs for the equipment, installation, software and training for the PMS and Reservation System in Item 5 of this disclosure document.

EVEN Hotels with less than 150 rooms will use the Cloud PMS. As of the date of this disclosure document, HotelKey of 4100 Midway Road, #2115, Carrollton, Texas 75007 is the only approved Cloud PMS supplier. SCH may designate other cloud-based PMS providers in the future. If the Hotel is being acquired by a Change of Ownership, the Hotel may remain on the currently installed PMS until such

PMS equipment is deemed end-of-life.

Through one or more "private network" connecting services, or another solution as specified, the PMS enables you to receive reservations from the Central Reservation Centers, or any other InterContinental brand group Hotel, travel agencies and your own Hotel. The Reservation System software is custom configured to SCH's requirements. You may install only computers, components or peripheral devices and equipment meeting SCH's specifications for the PMS and Reservation System. You may obtain the hardware from SCH or any third -party vendor that meets SCH's specifications.

Source: Item 11 — Franchisor's Assistance, Advertising, Computer Systems, and Training (FDD pages 70–82)

What This Means (2025 FDD)

According to the 2025 Even Hotels Franchise Disclosure Document, the Property Management System Training, utilizing Opera and SCHPMS, is Xpress12- 28 man days. This training occurs before and at the opening of your Even Hotels location. The training takes place at your hotel and utilizes computer-based pre-install e-learning and on-site classroom training just prior to opening day. The training is provided by a vendor or training contractor.

This means that a franchisee should expect to dedicate between 12 and 28 man-days for this specific training program. This time frame accounts for the time spent by all personnel involved in the training. The training covers the Opera and SCHPMS systems, which are critical for managing the property effectively.

Given that the training is conducted by a vendor or training contractor, the franchisee should confirm with Even Hotels the exact schedule, content, and cost (if any) associated with this training to budget time and resources appropriately. Understanding the specifics of the training will ensure a smooth implementation of the property management system and efficient hotel operations from the outset.

Disclaimer: This information is extracted from the 2025 Franchise Disclosure Document and is provided for research purposes only. It does not constitute legal or financial advice. Consult with a franchise attorney before making any investment decisions.