What factors determine the Even Hotels franchisee's obligation to pay additional amounts?
Even_Hotels Franchise · 2025 FDDAnswer from 2025 FDD Document
rams attributable to the Hotel, and all fees due in connection with mandatory marketing, technology, guest satisfaction, quality assurance, training, new hotel opening and other systems and programs established by IHG or its Affiliates relating to the Brand System; and an amount equal to any sales, trademark license, gross receipts or similar tax imposed on IHG and calculated solely on payments required hereunder, unless the tax is an optional alternative to an income tax otherwise payable by IHG.
Local and regional marketing programs and related activities may be conducted by Licensee, but only at Licensee's expense and subject to IHG's requirements and the Standards. Reasonable charges may be made for optional advertising materials ordered or supplied by IHG to Licensee for such programs and activities.
C. Additional Payment Terms.
IHG may, at its election at any time during the License Term, require Licensee to pay all outstanding fees by electronic funds transfer, direct account debit, ACH or other similar technology designed to accomplish the same purpose as may be designated by IHG. If IHG requires Licensee to make payments by any of the foregoing methods, Licensee agrees to make its payment in compliance with those requirements and also to deposit and maintain at all times sufficient funds to cover all fees and payments that Licensee owes to IHG and its Affiliates in a segregated bank account that Licensee establishes and maintains for the Hotel.
Licensee will operate the Hotel so as to maximize Gross Rooms Revenue of the Hotel consistent with sound marketing and industry practice and will not engage in any conduct that reduces Gross Rooms Revenue of the Hotel in order to further other business activities. Charges may be made for optional products or services accepted by Licensee from IHG, either in accordance with current practice or as developed in the future.
Each payment under paragraph 3.B., except the Rooms Addition Fee or other fees not determined from Gross Rooms Revenue, shall be accompanied by the monthly statement referred to in
paragraph 7.A. IHG may apply any amounts received under this License to any amounts due under this License. If any amounts under this License are not paid when due, such non-payment shall constitute a breach of this License and, in addition, such unpaid amounts will accrue interest beginning on the first day of the month following the due date at 1½% per month or the maximum interest permitted by applicable law, whichever is less.
IHG has the right, in its sole judgment, to require Licensee to tender all or any part of the payments due to IHG under this License to IHG or one or more of IHG's Affiliates or other designees.
4. IHG's Responsibilities:
A. Training.
During the License Term, IHG will continue to specify and provide required and optional training services and programs at various locations and in various formats. A fee may be charged for certain required and optional training services. Travel, lodging and other expenses of Licensee and its employees will be borne by Licensee. Reasonable charges may also be assessed for training materials.
B. Reservation Services.
During the License Term, so long as Licensee is in full compliance with its obligations hereunder, IHG will afford Licensee access to reservation service for the Hotel under the terms of the Master Technology Services Schedule set forth in Attachment "D" hereto. However, IHG has no obligation to afford Licensee access to reservation service for the Hotel regarding reservations for any date after the expiration date of this License or for any date after the termination date established by IHG, following any applicable notice period or any applicable opportunity to cure.
C. Consultation on Operations, Facilities and Marketing.
During the License Term, IHG shall have the right (but not the obligation) to make available to Licensee consultation and advice in connection with operations, facilities and marketing. IHG may from time to time furnish to Licensee names of suppliers or recommend to Licensee suppliers of goods and services required or useful in the operation of the Hotel; however, IHG is not obligated to furnish any such names or to continue doing so, and Licensee is under no obligation to use any such supplier, unless expressly required to do so by the terms of this License, the Standards or otherwise. In identifying or recommending suppliers, IHG exercises its business judgment based on its information as of that date and its sense of the long-term interests of the Brand System. IHG's identification or recommendation of a supplier is not a warranty of the financial condition or performance of any supplier or of any other factor. Licensee's use of an identified or recommended supplier that sells products or services meeting IHG's standards and specifications may facilitate compliance with those standards and specifications, but it is not a substitute for Licensee's compliance obligations.
D. Maintenance of Standards.
IHG will seek to maintain high standards of quality, cleanliness, appearance, design and service at all hotels using the Brand System so as to promote, protect and enhance the public image and reputation of the "EVEN® Hotels" name and to increase the demand for services offered by the Brand System. IHG's judgment in such matters shall be controlling in all respects, and it shall have wide latitude in making such judgments.
E. Application of Standards.
The Hotel and all other hotels operated under the Brand System will be subject to the Standards, as they may from time to time be modified or revised by IHG, including limited exceptions from compliance which may be made based on local conditions, type of hotel or special circumstances. The Standards and any modifications to them can be delivered by IHG to Licensee in hard paper copy or, at IHG's option, be made available to Licensee in digital, electronic or other computerized form. If communicated in digital, electronic or other computerized form, Licensee must pay any costs to retrieve, review, use or access the Standards.
Source: Item 23 — RECEIPTS (FDD pages 99–438)
What This Means (2025 FDD)
According to Even Hotels' 2025 Franchise Disclosure Document, several factors can trigger a franchisee's obligation to pay additional amounts. IHG, the franchisor, may require franchisees to pay outstanding fees via electronic funds transfer, direct account debit, ACH, or similar methods. If IHG mandates these payment methods, the franchisee must maintain sufficient funds in a segregated bank account to cover all fees owed to IHG and its affiliates. Additionally, Even Hotels franchisees are expected to maximize gross rooms revenue and avoid any conduct that reduces it for other business activities. Charges may also be incurred for optional products or services accepted by the franchisee from IHG.
Interest accrues on unpaid amounts at a rate of 1½% per month, or the maximum interest permitted by applicable law, whichever is less, starting from the month following the due date. IHG retains the right to direct the franchisee to tender payments to IHG or its affiliates. If a franchisee breaches the license agreement and IHG terminates it before the franchisee is authorized to use the Brand System, the franchisee must pay liquidated damages. These damages are calculated based on the average daily revenue per available room for mature hotels in the Brand System over the previous twelve months, multiplied by a factor of six or the number of full and partial months from the effective date to the termination date, whichever is greater.
Furthermore, Even Hotels franchisees are responsible for reimbursing IHG for all expenses, including reasonable attorneys' fees and court costs, incurred to remedy defaults, enforce rights under the license, effect termination, or collect amounts due. If the Hotel defaults on any payment obligation owed under the Agreement, IHG has the right to direct HotelKey to suspend access to and use of the PMS Solution by Hotel. The franchisee is also responsible for all taxes resulting from the provision of the PMS Solution. If IHG pays these taxes, penalties, or interest, the franchisee must reimburse IHG within thirty days of the invoice date. If the franchisee is required to pay withholding taxes, they must provide IHG with proof of payment to the local tax authorities to enable IHG to obtain any available tax credit.