What is the estimated cost for the Keycard System for an Even Hotels location with 300 rooms?
Even_Hotels Franchise · 2025 FDDAnswer from 2025 FDD Document
ction of any given property, actual costs can only be obtained once Integrator site surveys are completed. The site survey will help determine the number and types of Wi-Fi equipment through a Wi-Fi heat map coverage diagram (see Item 7, Note 5).
Keycard System:
EVEN hotels must utilize an approved Keycard System that meets brand requirements. The estimated cost for the Keycard System will be $11,000 to $16,500 for a hotel with 100 rooms; $11,000 to $22,000 for a hotel with 200 rooms; $10,000 to $27,500 for a hotel with 300 rooms. This includes the server, key
encoders, installation, and support. It does not include the cost of the locks for the doors themselves. You must obtain ongoing maintenance and support for the required Keycard System software, including upgrades and new versions. You must also obtain ongoing equipment maintenance for the Keycard System hardware. The Keycard System provider will bill and collect the fee from you fo
Source: Item 8 — Restrictions on Sources of Products and Services (FDD pages 59–68)
What This Means (2025 FDD)
According to Even Hotels's 2025 Franchise Disclosure Document, the estimated cost for the Keycard System for a hotel with 300 rooms ranges from $10,000 to $27,500. This cost includes the server, key encoders, installation, and support. However, it does not cover the cost of the door locks themselves.
An Even Hotels franchisee must budget for ongoing maintenance and support for both the Keycard System software, including upgrades, and the hardware. The Keycard System provider will directly bill the franchisee for these support services. The actual costs may vary depending on the hotel's specific technology needs, such as the number of key encoders and servers required.
The Keycard System must also interface with the Property Management System (PMS). This integration is crucial for the smooth operation of the hotel. It is important for prospective franchisees to factor in these ongoing costs and ensure that the chosen Keycard System is compatible with the hotel's PMS to avoid any operational issues.