What actions must an Even Hotels Participating Property take upon termination of the Participation Agreement regarding documentation?
Even_Hotels Franchise · 2025 FDDAnswer from 2025 FDD Document
d. Upon termination of this Participation Agreement to return to Supplier and IHG all documentation relating hereto, including pricing information, in the possession or control of the Participating Property (including recipient personnel) and any copies of the information except for such copies as shall be required for Participating
Property's taxation or accounting records or as otherwise required by law;
Upon any expiration or termination of this Participating Agreement for any reason whatsoever, the Participating Property shall immediately destroy or return all goods or documents in its possession that are the property of IHG or its affiliate, and any documents containing confidential information together with all copies thereof as may be deemed reasonable by both parties, except for such copies as shall be required for Participating Property's taxation or accounting records or as otherwise required by law.
Source: Item 23 — RECEIPTS (FDD pages 99–438)
What This Means (2025 FDD)
According to the 2025 Even Hotels FDD, upon termination of the Participation Agreement, the Participating Property has specific obligations regarding documentation. The Participating Property must return to the Supplier and IHG all documentation related to the Participation Agreement, including pricing information, that is in their possession or control. This includes any copies of the information.
However, there is an exception to this rule. The Participating Property is allowed to retain copies of documentation required for their taxation or accounting records, or as otherwise required by law. This ensures that the Participating Property remains compliant with legal and financial obligations even after the termination of the agreement.
Additionally, the Participating Property is required to destroy or return all goods or documents in its possession that are the property of IHG or its affiliates. This includes any documents containing confidential information, along with all copies, as deemed reasonable by both parties. These stipulations ensure the protection of confidential information and proprietary materials belonging to Even Hotels and its affiliates after the termination of the agreement.