What is the purpose of the Application Letter in the Embassy Suites By Hilton franchise application?
Embassy_Suites_By_Hilton Franchise · 2025 FDDAnswer from 2025 FDD Document
etter signed and dated by Applicant, with completed Application pages. | | Franchise Application Fee dated and/or received no earlier than the day after the 14th full calendar day after the date | | the Applicant received the Disclosure Document. Example: If you receive the Disclosure Document on January 1st, then | | the earliest you may pay the Franchise Application Fee will be 15 days after that date, on January 16th | | A certification of formation or similar document evidencing the Applicant Entity's status in the jurisdiction of formation. | | Complete Ownership Structure Form for Applicant and its underlying ownership entities. | | Complete Ownership Structure Form for fee title holder or lessor/sublessor of Hotel/Hotel Site if related to Applicant. | | Market or feasibility study, if available, or on request. | | Site Control Document and all amendments (e.g., recorded deed, recorded ground lease, recorded purchase option, | | binding letter of intent, binding purchase agreement) in the name of Applicant or its affiliate. | | Site Plan, Aerial and Location Map with site identified (consult your Developer for site plan requirements). | | List of hotels owned or managed by Applicant. | | CONVERSION PROJECTS - | | In addition to the above, include the following items: | | Conversion Indemnity Letter (if applicable) | | 3 Years' Hotel Operating Statistics (Summary Statement) |
Part 2: Application Letter
| Name of Applicant: | ("Applicant") | |
|---|---|---|
| Location: | ("Location") | |
| Brand (check one): | ||
| Canopy by Hilton Conrad | Hampton Inn & Suites by Hilton Hilton | Motto by Hilton PRoje Signia by Hilton |
| Curio Collection by Hilton | Hilton Garden Inn | Spark by Hilton |
| DoubleTree by Hilton | Home2 Suites by Hilton | Tapestry Collection by Hilton |
| DoubleTree Suites by Hilton | Homewood Suites by Hilton | Tempo by Hilton |
| Embassy Suites | LivSmart Studios by Hilton | Tru by Hilton |
| Graduate by Hilton | LXR | Waldorf Astoria |
| Hampton Inn by Hilton |
This franchise application letter ("Application Letter") is provided to Hilton Franchise Holding LLC ("Franchisor"), a subsidiary of Hilton Worldwide Holdings Inc. ("Hilton Worldwide"), authorized to consider and process an application for a franchise to operate a hotel under the Brand at the Location in the United States ("Hotel"). The present or future subsidiaries and affiliates of Hilton Worldwide are collectively referred to as "entities" ("Entities"). Applicant understands that Franchisor is relying on the information provided in this application and all documents submitted by Applicant and co-owners and their agents, advisers and representatives in connection with or in support of the application, including, but not limited to, this Application Letter (together, the "Application"). Applicant agrees to supply such additional information, statements or data as may be requested by Franchisor. Applicant represents, warrants, and undertakes to Franchisor and the Entities, that:
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- All information contained in the Application is true, correct and complete as of the date of this Application Letter. Applicant will promptly inform Franchisor of any change in any of the information provided in the Application.
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- Both Applicant and the undersigned have the authority to make the Application and to enter into a franchise agreement ("Franchise Agreement") for the proposed Hotel at the Location. Neither the making of this Application nor the execution of a Franchise Ag
Source: Item 23 — RECEIPTS (FDD pages 97–304)
What This Means (2025 FDD)
According to the 2025 Embassy Suites By Hilton Franchise Disclosure Document, the franchise application letter, or "Application Letter," serves as a formal document provided to Hilton Franchise Holding LLC, the Franchisor, for consideration and processing of a franchise application to operate a hotel under the Embassy Suites By Hilton brand in the United States. The franchisor relies on the information provided within the application and all supporting documents, including the Application Letter, from the applicant and their representatives. The applicant is expected to provide any additional information requested by the Franchisor.
The Application Letter includes several key representations, warranties, and undertakings from the applicant to the Franchisor and its entities. These include assurances that all information provided is true, correct, and complete as of the date of the Application Letter, with a commitment to promptly inform the Franchisor of any changes. The applicant also confirms their authority to make the application and enter into a franchise agreement without conflicting with any existing agreements. Furthermore, the applicant acknowledges they have been provided with and are familiar with the Franchise Information, including the Disclosure Document, manual, and Franchise Agreement, and agree to treat the manual as confidential.
Additionally, the Application Letter emphasizes that Hilton Worldwide and its entities do not enter into oral agreements regarding the Franchise Agreement, and no such agreements exist as of the date of the letter. The applicant also acknowledges that the Franchise Application Fee must be enclosed with the Application or paid promptly after the mandatory waiting period. If the application is not approved or is withdrawn before approval, the Franchise Application Fee will be fully refunded, less $7,500 for the Franchisor's time and expenses in processing the application. This fee structure is fairly typical in franchising, where the franchisor incurs costs to review applications.