Can the notice address for the Embassy Suites By Hilton franchisee's PLC be the same as the Hotel address?
Embassy_Suites_By_Hilton Franchise · 2025 FDDAnswer from 2025 FDD Document
- 16.7.1 Principal Legal Correspondent ("PLC"). You must designate a single Person to be your duly authorized representative to issue and receive notices as described in Subsection 16.7.2.
Your designee will be your PLC under this Agreement.
You may have only one PLC.
The notice address for your PLC may not be a P.O. Box, and the notice address for your PLC may not be the same as the Hotel address.
The notice address for your PLC will be set forth initially on the Addendum to this Agreement.
If you want to change the person designated as your PLC, or the address or email for notice to your PLC, you may do so at any time by sending a notice to us in accordance with Subsection 16.7.3 or as otherwise directed by us.
Source: Item 22 — CONTRACTS (FDD page 97)
What This Means (2025 FDD)
According to the 2025 Embassy Suites By Hilton Franchise Disclosure Document, the notice address for a franchisee's Principal Legal Correspondent (PLC) cannot be the same as the hotel address. The FDD stipulates that the franchisee must designate a single person as their authorized representative (PLC) to issue and receive notices. This PLC designation is crucial for formal communications between Embassy Suites By Hilton and the franchisee.
The document explicitly states that the notice address for the PLC cannot be a P.O. Box, and it also cannot be the same as the hotel's physical address. This requirement ensures that important legal and contractual notices reach a designated individual at a verifiable and distinct location, separate from the daily operations of the hotel itself. The initial address for the PLC is established in the Addendum to the Franchise Agreement.
If a franchisee wishes to change the designated PLC, or modify the address or email for sending notices to the PLC, they can do so by providing written notice to Embassy Suites By Hilton, following the procedures outlined in Subsection 16.7.3 of the Franchise Agreement or as otherwise directed by the franchisor. This flexibility allows franchisees to adapt their communication protocols as needed, while still adhering to the requirement of maintaining a separate and valid notice address for their PLC.