Does the Embassy Suites franchise agreement allow for oral notices?

According to the 2025 Embassy Suites Franchise Disclosure Document, all notices under the franchise agreement must be in writing. This requirement is explicitly stated in Section 16.7 of the agreement.

This means that any formal communication regarding the franchise agreement, such as notices of default, termination, or changes to the designated Principal Legal Correspondent (PLC), must be documented in writing to be considered valid. The PLC is the franchisee's designated representative for issuing and receiving notices.

The requirement for written notices ensures clarity and creates a verifiable record of communication between Embassy Suites and the franchisee, which can be crucial in resolving disputes or addressing contractual issues. While other forms of communication, such as email, may be used for routine matters, official notices pertaining to the franchise agreement must adhere to the written format to be legally binding.

Prospective Embassy Suites franchisees should understand that oral agreements or discussions will not be recognized as formal notices under the franchise agreement. Therefore, it is essential to document all important communications in writing and follow the specific notice procedures outlined in the agreement to protect their rights and obligations as franchisees.