What form must Embassy Suites' approvals and consents take to be effective?

According to Embassy Suites' 2025 Franchise Disclosure Document, any approvals or consents required from Embassy Suites must be provided in writing to be considered effective. Furthermore, these written approvals must be signed by one of Embassy Suites' duly authorized representatives. This requirement ensures that there is a clear and documented record of any approvals granted by Embassy Suites, protecting both the franchisee and the franchisor.

This stipulation is important for prospective franchisees because it means they should always seek written confirmation of any approvals or consents they need from Embassy Suites. Relying on verbal agreements or understandings could leave the franchisee vulnerable if Embassy Suites later denies having granted the approval. It also highlights the importance of knowing who the duly authorized representatives are within the Embassy Suites organization who are empowered to grant such approvals.

This requirement is fairly standard in franchising, as it provides a level of legal protection and clarity for both parties. Franchise agreements often involve numerous situations where franchisor approval is needed, such as site selection, marketing plans, and supplier choices. By mandating written consent, Embassy Suites aims to avoid potential disputes and ensure consistent application of its standards and policies across all franchise locations.

In practical terms, a franchisee should maintain a file of all written approvals received from Embassy Suites, properly signed and dated. This documentation will be crucial in the event of any disagreement or audit. Franchisees should also familiarize themselves with the list of individuals authorized to provide such approvals to avoid accepting consent from someone without the proper authority.