What standards must a Devon Creek franchisee adhere to when controlling day-to-day operations?
Devon_Creek Franchise · 2024 FDDAnswer from 2024 FDD Document
controls, but only constitute standards Franchisee must adhere to when exercising control of the day-to-day operations of the Franchised Business.
12.7 Customer Dispute Resolution.
Franchisee acknowledges Franchisor's philosophy that exceeding customers' expectations is essential to Franchisee's success as well as the reputation and success of the System and other Devon Creek franchisees and that all System franchisees shall endeavor to go above and beyond expectations and generosity in all customer dealings.
Accordingly, Franchisee agrees to: (i) use its best efforts to ensure the complete satisfaction of each of Franchisee's customers; (ii) apply the highest standards of customer service and use good faith in all dealings with customers, potential customers, referral sources, suppliers and creditors; (iii) respond to customer complaints in a courteous, prompt, and professional manner; (iv) use its best efforts to promptly and fairly resolve customer disputes; and (v) within twenty-four (24) hours of receiving a request from Franchisor, provide Franchisor a written summary of the dispute.
If Franchisee fails to resolve a dispute with a customer, for any reason whatsoever, Franchisor, in its sole discretion and for the sole purpose of protecting the goodwill and reputation of the System and the Marks, may (but shall not be obligated to) investigate the matter and take such action as Franchisor may deem necessary or appropriate to resolve the dispute fairly and promptly, including, but not limited to, the issuance of a refund on Franchisee's behalf.
Within ten (10) days after receiving notice thereof, Franchisee shall reimburse Franchisor for any amounts refunded to a customer on Franchisee's behalf. Franchisee hereby authorizes Franchisor to take payment of refunded amounts, at Franchisor's option, through electronic funds transfer or ACH payment. Nothing contained in this Section or any other provision of this Agreement shall be construed to impose liability upon Franchisor to any third party for any action by or obligation of Franchisee.
- 12.3.5.
Franchisee shall have and maintain adequate hardware and software in order to access the Internet at the speed required by Franchisor from time to time.
Franchisee shall use the electronic mail account provided by Franchisor.
Franchisee shall promptly read and respond to all electronic mail related to the Franchised Business no less often than on a daily basis and shall accept and acknowledge receipt of all electronic mail sent by Franchisor.
Franchisee shall not establish any website or other listing on the Internet except as provided and specifically permitted herein.
- 12.3.6.
Franchisor has established a website that provides information about the System and the services and products offered by the Devon Creek System (the "Website").
Franchisor has sole discretion and control over the Website.
Franchisor shall include a listing on its Website of Franchisee's contact information and permit Franchisee to upload previous completed work.
Franchisee has no ownership or other proprietary rights to Franchisor's Website and Franchisee will lose all rights to such listing of Franchisee's contact information upon expiration or termination of this Agreement for any reason.
- 12.3.7.
In addition to Franchisee's obligations pursuant to Section 6.6 hereof, Franchisee shall pay all other fees, whether to Franchisor or to third party vendor (s), and expenses for technology required by this Agreement, including but not limited to, the costs of computer hardware and software, regularly recurring fees for software and Internet access, license fees, licensing or user-based fees.
- 12.3.8 Franchisee is solely responsible for maintaining the security and integrity of the computer and payment processing systems used in the Franchised Business and the customer and other data stored therein.
Franchisee, at Franchisee's sole cost and expense, shall implement all computer hardware, software and Internet security procedures, including required updates or upgrades thereto, that are reasonably necessary to protect Franchisee's computer and payment processing systems and the data stored therein from viruses, malware, privacy breaches or other unauthorized access.
- 12.4 Safety and Security.
Franchisee is solely responsible for the safe and secure operation of the Franchised Business and the services provided thereby for Franchisee, Franchisee's personnel, customers, agents and the general public.
- 3.1 Territory.
This Agreement grants Franchisee the right to operate the Franchise Business within the Territory only.
Subject to Section 3.2 below, Franchisor agrees that during the Term of this Agreement, Franchisor will not operate, and will not authorize any other Devon Creek franchisees, to operate a Devon Creek outlet in the Territory using the same Marks as licensed to Franchisee in this so long as Franchisee is not in default under this Agreement or this Agreement has not been terminated.
Except as otherwise specified in this Agreement, Franchisor reserves the right to open, operate or franchise Devon Creek franchises, bordering and adjacent to the Territory.
Except as set forth in this Agreement, Franchisee is prohibited from serving and soliciting customers outside of the Territory and from alternative methods of distribution as more fully specified herein.
- 13.5 Social Media Use. Franchisee may not maintain any business profile on Facebook, Instagram, TikTok, Twitter, LinkedIn, YouTube or any other social media and/or networking site except in strict accordance with Franchisor's requirements, as follows:
- 13.5.1 Franchisee shall provide Franchisor with all passwords and administrative rights to any and all social media accounts for the Franchised Business, and Franchisee hereby appoints Franchisor its true and lawful agent and attorney-in-fact with full power and authority, for the sole purpose of taking whatever action as is necessary for the best interest of the System, if Franchisee fails to maintain such accounts in accordance with Franchisor's standards.
- 13.6 Approval of Advertising. All advertising and promotion by Franchisee, in any medium, shall be conducted in a professional manner and shall conform to the standards and requirements of Franchisor as set forth in the Manual or otherwise. Franchisee shall submit to Franchisor for its approval samples of all advertising, press releases, promotional plans and materials and public relations programs that Franchisee desires to use, including, without limitation, any materials in digital, electronic or computerized form, or in any form of media now or hereafter developed that have not been either provided or previously approved by Franchisor. Franchisor shall approve or disapprove such plans and materials within thirty (30) business days of Franchisor's receipt thereof. If Franchisor fails to respond to Franchisee's submission within thirty (30) business days, such plans and materials shall be deemed "disapproved". Franchisee shall not use such unapproved plans or materials until they have been approved by Franchisor in writing and shall promptly discontinue use of any advertising or promotional plans or materials, whether or not previously approved, upon notice from Franchisor. Any advertising, marketing or sales concepts, programs or materials proposed or developed by Franchisee for the Devon Creek brand and approved by Franchisor may be used by other System franchisees without any compensation to Franchisee.
Source: Item 22 — CONTRACTS (FDD page 45)
What This Means (2024 FDD)
According to the 2024 Devon Creek Franchise Disclosure Document, franchisees must adhere to specific standards when controlling the day-to-day operations of their franchised business. These standards include customer dispute resolution, where franchisees are expected to prioritize customer satisfaction, apply high standards of customer service, and resolve disputes promptly and fairly. Franchisees must also provide Devon Creek with a written summary of any unresolved dispute within 24 hours of a request. If a franchisee fails to resolve a dispute, Devon Creek may intervene to protect the system's goodwill and reputation, potentially issuing a refund on the franchisee's behalf, which the franchisee must reimburse within ten days. Devon Creek is authorized to take payment of refunded amounts through electronic funds transfer or ACH payment.
Devon Creek franchisees are required to maintain adequate hardware and software to access the internet at the speed required by Devon Creek and must use the electronic mail account provided by Devon Creek, responding promptly to all emails related to the business on a daily basis. Franchisees cannot establish any websites or internet listings except as specifically permitted. Devon Creek maintains a website for the system and has sole control over it, including a listing of the franchisee's contact information. Franchisees are responsible for all technology-related fees and expenses, including hardware, software, internet access, and license fees.
Furthermore, Devon Creek franchisees are solely responsible for the safe and secure operation of the franchised business, ensuring the safety of personnel, customers, and the general public. They must also maintain the security and integrity of their computer and payment processing systems, implementing necessary security procedures to protect against viruses, malware, and unauthorized access. Devon Creek franchisees must operate within their designated territory and are generally prohibited from soliciting customers outside of it. Franchisees must also adhere to Devon Creek's requirements for social media use, providing Devon Creek with passwords and administrative rights to their social media accounts. All advertising and promotional materials must be approved by Devon Creek, and franchisees must conduct advertising in a professional manner according to Devon Creek's standards.
These standards ensure consistency and quality across all Devon Creek franchise locations, protecting the brand's reputation and customer experience. Franchisees should be aware of these obligations and the potential financial implications of customer dispute resolutions and technology requirements.