What happens to documentation relating to the Participation Agreement upon termination for a Crowne Plaza Participating Property?
Crowne_Plaza Franchise · 2025 FDDAnswer from 2025 FDD Document
c. Not to make any copies of documentation relating to this Participation Agreement, including price information, except strictly for the purpose of and to the extent necessary for the purpose of this Participation Agreement;
- d. Upon termination of this Participation Agreement to return to Supplier and IHG all documentation relating hereto, including pricing information, in the possession or control of the Participating Property (including recipient personnel) and any copies of the information except for such copies as shall be required for Participating
Property's taxation or accounting records or as otherwise required by law;
e.
Participating Property shall ensure that its affiliated companies comply with the provisions of this Section 6.
THE BREACH BY PARTICIPATING OWNER OF THIS SECTION 6 SHALL BE DEEMED A MATERIAL BREACH OF THIS PARTICIPATION AGREEMENT INCAPABLE OF REMEDY ON THE PART OF PARTICIPATING PROPERTY;
- f.
[Item 23: Receipts]
Upon any expiration or termination of this Participating Agreement for any reason whatsoever, the Participating Property shall immediately destroy or return all goods or documents in its possession that are the property of IHG or its affiliate, and any documents containing confidential information together with all copies thereof as may be deemed reasonable by both parties, except for such copies as shall be required for Participating Property's taxation or accounting records or as otherwise required by law.
Source: Item 23 — Receipts (FDD pages 100–424)
What This Means (2025 FDD)
According to the 2025 Crowne Plaza FDD, upon termination of the Participation Agreement, the Participating Property must return to the Supplier and IHG all documentation related to the agreement, including pricing information, that is in the possession or control of the property. This includes any copies of the information.
There is an exception to this rule, as the Participating Property is allowed to retain copies of documentation required for taxation or accounting records, or as otherwise required by law. The Participating Property must also ensure that its affiliated companies comply with these provisions.
Additionally, upon any expiration or termination of the Participating Agreement, the Participating Property must immediately destroy or return all goods or documents in its possession that are the property of IHG or its affiliates. This includes any documents containing confidential information, along with all copies, as deemed reasonable by both parties. Again, an exception is made for copies required for taxation or accounting records, or as otherwise required by law.