What are the Circle K franchisee's obligations regarding equipment, construction, and other funding?
Circle_K Franchise · 2025 FDDAnswer from 2025 FDD Document
7.1 Store Improvements, Fixtures, and Equipment; Compliance with Franchisor's Standards. Franchisor must approve any proposed site for the Franchised Location, which site must meet Franchisor's then-current site selection criteria. The Store building and premises must conform to the approved building plans and specifications, exterior and interior decorating designs, required equipment and color schemes for Circle K Stores. Franchisor will provide Franchisee with a typical Circle K Store floor plan layout and Franchisor's standard construction and equipment specifications, and Franchisee will take all actions necessary to bring the Store into compliance with the then-current layout and equipment specifications prior to the Open Date. If the Store is a Conversion Store, Franchisor, in its sole discretion, may require that the Store either close or remain open for business during the conversion process. Any general contractor or architect that will be making any improvements to the Franchised Location must be pre-approved by Franchisor. Franchisee will effect building improvements and will install such fixtures and equipment at the Store as required by Franchisor's current specifications as set forth in the mandatory provisions of the Business Systems Manuals, and Franchisee will provide Franchisor with an architectural schedule prior to making any renovations to the Store. All plans and specifications must be approved by Franchisor prior to the commencement of construction. All architectural, engineering, construction, and design services for the Store will be at Franchisee's sole cost and responsibility, although Franchisor will consult with Franchisee regarding the design and layout of the Store upon the request of Franchisee. Failure to construct and furnish the Store in accordance with the plans and specifications may result in termination of this Agreement.
7.6 Equipment/Construction and Other Funding. Franchisor may offer to Franchisee funding for acquisition of certain Store equipment and/or construction of the Store ("Equipment/Construction Funding") if Franchisee qualifies for same. If Franchisee accepts the Equipment/Construction Funding, Franchisee must sign the Equipment/Construction Funding Agreement attached hereto as Exhibit 4 (the "Equipment/Construction Funding Agreement") and the Personal Guaranty (attached hereto as Exhibit 5). Franchisor will use the Equipment/Construction Funding funds, on Franchisee's behalf, to off-set the acquisition cost of Store equipment and the construction cost of the Store, and pay related invoices on Franchisee's behalf. The Equipment/Construction Funding will be amortized over the Term. Schedule A to the Equipment/Construction Funding Agreement sets forth the options available to Franchisee with respect to Equipment/Construction Funding. The amount of Equipment/Construction Funding, if any, that Franchisee is approved to receive will be noted on the Data Sheet. If, subsequent to the parties' execution of the Equipment/Construction Funding Agreement but before the store is deemed open as a Circle K Store hereunder, the merchandise sales levels at the store drop below the levels that Franchisor used to set the Equipment/Construction Funding amount, Franchisor reserves the right to reduce the Equipment/Construction Funding amount accordingly.
1.1 Equipment and Circle K Systems. TMC, as franchisor, has entered into a Franchise Agreement with Franchisee (the "Franchise Agreement") granting Franchisee the right to operate a convenience store (hereinafter the "Store") at a specified location (the "Premises") utilizing the Circle K operating systems, point of sale systems and trademarks (collectively, "Circle K Systems").
- 1.1.1 Franchisee agrees to purchase or lease (for the term of the Franchise Agreement) and install on the Premises the electronic point of sale equipment and back office system as set forth on Exhibit A attached hereto and/or from time to time designated by TMC (collectively, "Equipment"), to provide for, inter alia, electronic capture and transmission of transaction data for credit and debit cards, gift cards, electronic messages, inventory management, purchase, and sales reporting, in order to maintain the operation of the Store in accordance with the terms of the Franchise Agreement and related agreements. The Equipment includes card authorization systems and integrated retail store management systems, back office system, and any other retail point of sale systems as may be required by TMC from time to time. Franchisee agrees to upgrade and replace the Equipment from time to time as required under the Franchise Agreement.
- 1.1.2 Franchisee acknowledges that TMC is not supplying, leasing, selling, supporting or maintaining the Equipment or providing training to Franchisee related thereto and TMC only requires that the Equipment be purchased or leased from designated third-party suppliers that provide appropriate training, support and maintenance and that the Equipment comply with the technical configurations established or approved by TMC to ensure that the Equipment is compatible with the Circle K Systems. If TMC is required to configure the Equipment for Franchisee, Franchisee will be obligated to reimburse TMC for the reasonable costs and expenses of such configuration, including, but not limited to, expenses for travel and lodging.
12.2 Third-Party Management Firm. Franchisor will select a third-party management firm to assist Franchisee with the development and construction of the Store. The services provided by this third-party management firm will vary depending on the construction and equipment needed to construct or convert the Store to the Business Systems' standards and requirements. Franchisee will be responsible for all costs associated with the use of the management firm, a portion of which costs will be covered by the Equipment/Construction Funding, if applicable, as determined by Franchisor.
Source: Item 22 — CONTRACTS (FDD page 100)
What This Means (2025 FDD)
According to the 2025 Circle K Franchise Disclosure Document, franchisees have several obligations regarding equipment, construction, and funding. Franchisees must ensure that the store building and premises conform to Circle K's approved building plans, specifications, decorating designs, and required equipment. The franchisee is responsible for building improvements and installing fixtures and equipment as per Circle K's specifications. All architectural, engineering, construction, and design services are at the franchisee's sole cost and responsibility. Failure to meet these construction and furnishing standards may lead to termination of the Franchise Agreement. Franchisees are also responsible for the costs associated with using a third-party management firm selected by Circle K to assist with store development and construction, although a portion of these costs may be covered by Equipment/Construction Funding, if applicable.
Circle K may offer Equipment/Construction Funding to qualified franchisees for store equipment and construction. If a franchisee accepts this funding, they must sign the Equipment/Construction Funding Agreement and a Personal Guaranty. Circle K will use these funds to offset the acquisition and construction costs, paying related invoices on behalf of the franchisee. The funding will be amortized over the term of the agreement, and the specific options available are detailed in Schedule A of the Equipment/Construction Funding Agreement. The amount of funding approved will be noted on the Data Sheet. However, Circle K reserves the right to reduce the funding amount if merchandise sales levels drop below the levels used to determine the initial funding amount before the store opens as a Circle K.
Franchisees are required to purchase or lease and install electronic point of sale equipment and back-office systems from designated third-party suppliers. This equipment is essential for electronic capture and transmission of transaction data, inventory management, and sales reporting, ensuring the store operates in accordance with Circle K's standards. While Circle K does not supply, lease, or maintain this equipment, it mandates that the equipment complies with technical configurations approved by Circle K to ensure compatibility with Circle K Systems. If Circle K configures the equipment for the franchisee, the franchisee must reimburse Circle K for the associated costs, including travel and lodging. Franchisees are also responsible for displaying Circle K's prescribed signs and advertising, paying for permitting and exterior signage, and maintaining all signs at the franchised location.