What bookkeeping system options are approved for use at a Chocolate Bash franchise?
Chocolate_Bash Franchise · 2024 FDDAnswer from 2024 FDD Document
and Computer Systems
We require you to buy (or lease) and use a point-of-sale system and computer system as follows:
Toast POS + Required Apps One Computer QuickBooks or Related Bookkeeping System
The system provides management tools, operating systems and required platforms to manage the day to day business with. These systems will generate or store data such as customer contact data, financial data and inventory data to operate the business.
We estimate that these systems will cost between $1,000 and $2,000 to purchase.
We are not obligated to provide any ongoing maintenance, repairs, upgrades, or updates. We do not require you enter into any such contract with a third party.
You must upgrade or update any system when we determine. There is no contractual limit on the frequency or cost of this obligation.
We estimate that the annual cost of any optional or required maintenance, updating, upgrading, or support contracts will be $100 - $250 per month depending on the level of support you choose.
You must give us independent access to the information that will be generated or stored in these systems. The information that we may access will include sales, customer data, and reports. There is no contractual limitation on our right to access the information.
Source: Item 11 — FRANCHISOR'S ASSISTANCE, ADVERTISING, COMPUTER SYSTEMS, AND TRAINING (FDD pages 19–25)
What This Means (2024 FDD)
According to Chocolate Bash's 2024 Franchise Disclosure Document, franchisees are required to use QuickBooks or a related bookkeeping system. This is in addition to the mandated Toast POS system and required apps, along with a computer system. The cost to purchase these systems is estimated to be between $1,000 and $2,000.
These systems are essential for managing day-to-day business operations, generating, and storing critical data such as customer contact information, financial records, and inventory details. Chocolate Bash franchisees must also provide the franchisor with independent access to the data generated or stored within these systems, including sales, customer data, and reports. This access enables Chocolate Bash to monitor the franchisee's performance and ensure compliance with system standards.
While Chocolate Bash requires the use of specific systems, they are not obligated to provide ongoing maintenance, repairs, upgrades, or updates for these systems. However, franchisees are required to upgrade or update any system when Chocolate Bash determines it is necessary, and there is no contractual limit on the frequency or cost of this obligation. The estimated annual cost for optional or required maintenance, updates, upgrades, or support contracts ranges from $100 to $250 per month, depending on the level of support chosen by the franchisee.