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What happens if a Carls Jr. franchisee fails to comply with Privacy Laws?

Carls_Jr Franchise · 2025 FDD

Answer from 2025 FDD Document

, usernames, birthdates and e-mail addresses), sales, transaction, loyalty and payment history, and all other information about or related to any customer or prospective customer, including any information deemed "personal information" or "personal data" under applicable law. As used in this Agreement, the term "customer" refers to any person or entity (i) whose information is collected by any CJR system or application or included in any consumer or customer database, file or system owned or controlled by CJR, its parent, subsidiary or affiliate companies; (ii) who is included on any marketing or customer lists Franchisee develops or uses or any customer information generally collected and saved for any reason; (iii) who has purchased, purchases or intends to purchase products or services online, through an CJR application, or at the Franchised Restaurant; or (iv) who has been solicited to purchase any products or services at the Franchised Restaurant. CJR may use the Consumer Information as CJR deems appropriate, including sharing it with CJR's affiliates.

CJR owns all Consumer Information and may use the Consumer Information as it deems appropriate (subject to applicable law), including disclosing it to vendors or sharing it with its affiliates for cross-marketing or other purposes. Franchisee may only use Consumer Information for the purpose of operating the Franchised Restaurant to the extent permitted under this Agreement, including the OPM, during the term hereof and subject to such restrictions as CJR may from time to time impose and in compliance with all data privacy, security and other applicable laws. Without limiting the foregoing, Franchisee agrees to comply with applicable law in connection with Franchisee's collection, processing, storage and use of such Consumer Information, including, if required under applicable law, obtaining consents from individuals for CJR's and its affiliates' use of the Consumer Information. Franchisee must comply with all laws and regulations relating to data protection, privacy and security, including data breach response requirements ("Privacy Law(s)"), as well as data privacy and security policies, procedures and other requirements CJR may periodically establish. Franchisee must maintain reasonable, appropriate, and effective security controls to preserve the security, integrity, availability, confidentiality, and resilience of Consumer Information. Franchisee must notify CJR immediately of any suspected data breach at or in connection with the Franchised Restaurant or the business operated at the Franchised Restaurant. Franchisee must fully cooperate with CJR and its counsel in determining the most effective way to meet CJR's standards and policies pertaining to Privacy Laws, including those governing notification of a data breach. Franchisee is responsible for any financial losses it incurs or remedial actions that it must take as a result of breach of security or unauthorized access to Consumer Information in Franchisee's control or possession.

Without limiting the foregoing, Franchisee represents, warrants, and covenants that:

  • (1) Franchisee will not "sell" or "share" (as defined under any Privacy Law) any Consumer Information or make Consumer Information available to any third party for valuable consideration;
  • (2) Franchisee will retain, use, or disclose Consumer Information only for the specific business purposes specified in this Agreement, and not for any other commercial or noncommercial purpose;
  • (3) Franchisee will not retain, use, or disclose Consumer Information outside of the direct business relationship between Franchisee and CJR;

  • (4) Franchisee will not combine Consumer Information received from or on behalf of CJR with personal information received from another source or collected from Franchisee's interactions with a consumer outside the operation of the Franchised Restaurant, except as specifically allowed under applicable Privacy Law;
  • (5) Franchisee shall not allow any person or entity (other than Franchisee's direct employees) to process Consumer Information without the express prior approval of CJR, and any such subcontracting shall be performed strictly in accordance with a written agreement that imposes obligations on such subcontractor that are at least as restrictive as those imposed on Franchisee under this Agreement. Franchisee shall be liable for the acts and omissions of all such subcontractors to the same extent Franchisee would be liable if performing the services of each subcontractor directly under the Agreement;
  • (6) When required by applicable Privacy Law, CJR will inform Franchisee of any consumer request (e.g., deletion, correction, access, and opt-out) that requires Franchisee's compliance and will provide Franchisee with the information within CJR's possession that is necessary for Franchisee to comply with the request. Franchisee will cooperate with CJR, and promptly (and in any event within ten days following notice by CJR) provide any information and documents requested by Franchisee to respond to requests by customers under Applicable Laws. Franchisee will delete, modify, or correct any Consumer Information upon CJR's request unless Franchisee can prove that such request is subject to an exception under applicable law;
  • (7) Franchisee shall make available to CJR all information necessary for Franchisee to demonstrate compliance with its obligations under this Section 13(P). Franchisee will cooperate with CJR, its internal auditors and external auditors for the purpose of inspecting, examining, and assessing Franchisee's compliance with its obligations under this Section 13(P). This Auditing may be conducted through measures including, but not limited to, manual reviews and automated scans, as well as technical and operational testing. Auditing may take place at least once every twelve (12) months; and
  • (8) If Franchisee receives a Consumer Information request directly from a consumer under their state Privacy Law (e.g. a request to access, delete or correct Consumer Information ) that may pertain to Consumer Information , Franchisee shall inform CJR of that request within one business day and cooperate with CJR to ensure that the consumer receives an appropriate and timely acknowledgement and response. Typically, an acknowledgement is required within 10 business days and a final response is required within 45 calendar days.

Franchisee certifies that it understands the restrictions in Paragraphs (1) – (5) of this section and will comply with them.

Source: Item 22 — CONTRACTS (FDD pages 75–76)

What This Means (2025 FDD)

According to Carls Jr.'s 2025 Franchise Disclosure Document, franchisees must adhere to all data protection, privacy, and security laws and regulations, including data breach response requirements. Franchisees must also follow any data privacy and security policies that Carls Jr. establishes. Franchisees are responsible for maintaining security controls to protect the confidentiality of consumer information and must immediately notify Carls Jr. of any suspected data breach. Franchisees are required to cooperate with Carls Jr. to meet the brand's standards and policies regarding privacy laws, including data breach notifications.

Carls Jr. franchisees are financially responsible for any losses or remedial actions resulting from security breaches or unauthorized access to consumer information under their control. Franchisees must not sell or share consumer information or use it for purposes outside the agreement with Carls Jr. Franchisees also cannot combine consumer information received from Carls Jr. with personal information from other sources, unless allowed by Privacy Law. Subcontracting the processing of consumer information requires Carls Jr.'s approval and a written agreement with the subcontractor that is at least as restrictive as the agreement with the franchisee.

Carls Jr. will inform franchisees of any consumer requests related to data (e.g., deletion, correction, access) that require the franchisee's compliance, providing the necessary information within Carls Jr.'s possession. Franchisees must cooperate with Carls Jr. and provide requested information and documents to respond to customer requests under applicable laws within ten days of notice by Carls Jr. Franchisees must also delete, modify, or correct any Consumer Information upon Carls Jr.'s request, unless an exception applies under applicable law. Franchisees must provide Carls Jr. with all information necessary to demonstrate compliance with these obligations and cooperate with auditors assessing compliance. Carls Jr. may conduct audits at least once every twelve months through manual reviews, automated scans, and technical testing.

Franchisees must notify Carls Jr. within one business day if they receive a consumer information request directly from a consumer under their state Privacy Law and cooperate with Carls Jr. to ensure a timely response. Typically, an acknowledgement is required within 10 business days and a final response is required within 45 calendar days. Franchisees must also notify Carls Jr. within five business days if they determine that they can no longer meet their obligations under this section. Franchisees must comply with all standards, laws, rules, and regulations relating to personal information and data protection that may apply to personal information not encompassed by the definition of "Consumer Information."

Disclaimer: This information is extracted from the 2025 Franchise Disclosure Document and is provided for research purposes only. It does not constitute legal or financial advice. Consult with a franchise attorney before making any investment decisions.