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What are the specific obligations of a Byrider franchisee regarding the protection of customer information (as implied by obligations in Item 9) and how does this relate to the Proprietary Computer Software (Item 8)?

Byrider Franchise · 2025 FDD

Answer from 2025 FDD Document

to apply any payments by the Franchisee to any past due indebtedness of the Franchisee for Royalty Fees, Advertising Fees, purchases from the Company, interest or any other indebtedness of the Franchisee. If the Company shall apply any payment by the Franchisee in a manner different from the application intended by the Franchisee, the Company shall give Franchisee written notice of how such payment was applied.

  • 9.4 Technology System Fees. Concurrently with the execution of this Agreement, Franchisee has executed the Byrider Software Services and User Agreement which is attached hereto as Exhibit D (the "Software Agreement"). The Company's technology system is made up of four components: 1) Byrider Proprietary Software, 2) off-the-shelf software, 3) hardware, 4) Software as a Service (SaaS) platforms from third party providers as well as public cloud-based platforms, and 5) dealer management system with integrated mandatory Customer Relations Management provided at no additional cost to Franchisee. The Customer Relations Management assists with Agency and Direct Consumer Complaints. When Franchisee's franchised location receives an Agency Complaint (such as Better Business Bureau, Attorney General, Consumer Financial Protection Bureau, Media, or Private Attorney), Franchisee must investigate the complaint, forward the complaint to the Company's Customer Service, and timely respond to the Agency; when Franchisee's franchised location receives a Direct Consumer Complaint (i.e., Customer Service phone/email), Franchisee will investigate the complaint, resolve it directly, and timely report the results to Customer Service detailing the resolution or action taken. The Company's Compliance Department administers the Customer Service mailbox and phone line and tracks the complaints and responses. Franchisee is responsible for investigating, taking corrective action, and resolving these complaints. Franchisee must license and use the Byrider technology system necessary to operate day-to-day business. Franchisee must pay the cost of the technology system to the appropriate vendor as shown on Exhibit D, Appendix B, upon receiving invoices. Exhibit D, Appendix A, identifies the items that are typically required per franchised location. The Company may at times allow for substitution of items in Appendix A at the request of Franchisee if a substitution will not materially impact the Company's delivery of services or support but is under no obligation to do so.
  • 9.5 Reputation Management Fee. Franchisee is required to pay to the Company for reputation management texts performed by the Company or its designee.

ARTICLE X

ADVERTISING AND PROMOTION

10.1 Advertising Fee. Franchisee shall contribute $2,450.00 for each Business Location each month to the Company used exclusively for the promotion and advertising of the business of all franchisees of the System. All Advertising Fee money goes toward franchisees (not the Company entity). At the Company's sole discretion, the Company may increase the monthly contribution, provided that the increase(s) will not exceed $400.00 in the aggregate during any twenty-four (24)-month period. All amounts received by the Company will become the exclusive property of the Company. The Company will hold such amounts for the benefit of the Company and all Franchisees and will be expended exclusively for the promotion and advertising of the business of the Company and all franchisees of the System and Marks, consistent with this Agreement, in such manner and amounts as determined by the Company, acting in its sole discretion, but within the limitations stated above. The advertising and promotional expenditures which may be made by the Company include any costs of maintaining, administering, directing and preparing promotional materials, advertising and similar public relations activities for use in television, radio, billboards, magazines, newspapers and any other medium, such costs to include fees for advertising agencies and consultants and reasonable fees for any management or administrative services rendered by the Company.

Upon request by the Company, Franchisee shall also join one or more Companyapproved local advertising co-ops and make contributions to such co-ops as required under the coop's bylaws. Franchisee shall spend at least 2% of its Gross Sales (Byrider Vehicle Sales) on coop or local advertising, including electronic media (the "Local Advertising Requirement"). Company may increase the Local Advertising Requirement to 3% of Franchisee's Gross Sales (Byrider Vehicle Sales), subject to the Advertising Spend Cap (see Section 10.2 below). Advertising fees must be paid in the above-described amounts for each Business Location.

All advertising and promotional activities undertaken by Franchisee individually in accordance with the foregoing requirements must be acceptable to the Company.

What This Means (2025 FDD)

According to Byrider's 2025 Franchise Disclosure Document, franchisees have several obligations related to customer information, largely managed through Byrider's proprietary software. When a Byrider location receives an agency complaint (Better Business Bureau, Attorney General, Consumer Financial Protection Bureau, etc.) the franchisee must investigate the complaint, forward it to Byrider's Customer Service, and respond to the agency in a timely manner. For direct consumer complaints, the franchisee investigates, resolves, and reports the resolution to Customer Service. Byrider's Compliance Department manages the Customer Service channels and tracks these complaints. The franchisee is ultimately responsible for taking corrective action and resolving complaints. This system is facilitated through Byrider's technology system, which franchisees are required to license and use. Byrider also has unlimited independent access to sales and vehicle repair information stored in the franchisee's files.

The Byrider technology system includes proprietary software, off-the-shelf software, hardware, SaaS platforms, and a dealer management system with integrated Customer Relations Management. The proprietary software is specially designed for the needs of the Byrider business, including tracking inventory, vehicle repairs, customer information, financing, credit checks, and accounting transactions. Byrider Franchising Partners owns the proprietary software and has the sole right to service, update, and maintain it. They can also deny access for specific causes like viruses or security breaches. Franchisees must comply with Byrider's standards for networks, security, software, and hardware to ensure consistent service and minimize security risks.

Upon termination of the franchise agreement, the franchisee's access to the Byrider computer software will also terminate. However, Byrider will provide the franchisee with information needed to collect receivables and wind down the business in an orderly manner. The franchisee must also return all confidential materials, including the Byrider computer software, and maintain the confidentiality of proprietary information. These measures ensure the protection and proper handling of customer and business data, both during the franchise term and after its termination. The cost for the technology system can range from $5,000 to $40,000, with annual maintenance costs ranging from $0 to $75,000.

Disclaimer: This information is extracted from the 2025 Franchise Disclosure Document and is provided for research purposes only. It does not constitute legal or financial advice. Consult with a franchise attorney before making any investment decisions.