When is the Guest Management System (GMS) fee due for Bw Premier Collection?
Bw_Premier_Collection Franchise · 2025 FDDAnswer from 2025 FDD Document
ue. |
| Type of Fee | Amount | Due Date | Remarks |
|---|---|---|---|
| Transfer Fee | $10,000. | Due and payable Payable to transfer or assign the upon statement Distribution Agreement. receipt. | |
| Optional Programs/Fees | |||
| Partner Forum | $1,500 - $3,000 | Due and payable upon statement receipt. | Fee for optional BWI sales and marketing event. |
| Rate Shopping Service | Varies depending on market but generally between $32 and $59 per month. | Due and payable upon statement receipt. | Competitive software subscription rate shopping service that allows hotels to shop up to 8 competitors. |
| BestREV | Cost recovery set-up fee plus $175 per month for licensing, support and maintenance. | Due and payable monthly upon statement receipt. | Payable for use of demand forecasting and rate optimization software subscription program. |
| Revenue for Hire ("RFH") Program | Per month fee based on size of the Hotel: $1,055 for 1-120 rooms $1,270 for 121-200 rooms $1,480 for 201+ rooms | Due and payable monthly upon statement receipt. | Fee charged to hotels that participate in the optional program for experienced and certified RFH services. BWI two-way interface is required to participate in the RFH program. |
| Property Sales Management Program | Monthly charge of $2,300 per System Hotel (or discount rate of $2,100 per System Hotel for multi-property owners). | Due and payable upon statement receipt. | Payable for System Hotels that participate in the optional local sales program |
| Reservation Transfer Service Program | Participating System Hotel: 3% commission per reservation booked with a cap of three nights for a single reservation. Non-participating System Hotel: $5 for each call transferred. | Due and payable monthly upon statement receipt. | Optional program fee to have calls transferred from the hotel to Central Reservations. Hotels not participating are subject to a fee per call transferred. |
| Guest Management System (GMS) | $1.45 per room/per month. | Due and payable upon statement receipt. | Optional full suite Guest Management System that includes check-in, upsells, AI guest messaging, a digital compendium, and mobile |
| Type of Fee | Amount | Due Date | Remarks |
| --------------------------- | ---------------------------------------------------------- | ------------------------------------------------------------- | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| check-out. This is the cost for | |||
| the Canary GMS, although | |||
| you may use the GMS of your | |||
| choosing. | |||
| Studio Design Services | Per contract, determined by the scope of the project. | Due and payable monthly upon statement receipt. | Optional, affordable interior design creation and conceptual architectural services (for exteriors) available through our Studio Design team of interior designers and architects on a contract ba |
Source: Item 6 — Other Fees (FDD pages 19–26)
What This Means (2025 FDD)
According to Bw Premier Collection's 2025 Franchise Disclosure Document, the Guest Management System (GMS) fee is due and payable upon statement receipt. The GMS is an optional full suite system that includes check-in, upsells, AI guest messaging, a digital compendium, and mobile check-out. The fee for the GMS is $1.45 per room per month.
For a prospective Bw Premier Collection franchisee, this means that if they choose to utilize the optional Guest Management System, they will be billed $1.45 for each room in their hotel every month. This fee is due as soon as the franchisee receives the statement. While the FDD specifies that the $1.45 per room/per month is the cost for the Canary GMS, franchisees are allowed to use a GMS of their choosing.
It is important for prospective franchisees to consider this monthly fee when budgeting for their Bw Premier Collection franchise. While the GMS is optional, it may provide valuable services that can improve guest satisfaction and streamline operations. Franchisees should evaluate the costs and benefits of the GMS and other available systems to determine which option best meets their needs.