For Budget rentals, when must reservations generated by travel sources be reported to BCCS?

According to Budget's 2025 Franchise Disclosure Document, all reservations generated by travel sources, whether made directly or received from Budget's Worldwide Reservation Center, must be reconciled through the Budget Centralized Commission Services Program (BCCS). These reservations must be reported to BCCS as either commissionable or non-commissionable, following the guidelines in the BCCS Instruction Package.

Specifically, Budget requires that this reporting be completed within the same month, or BCCS processing cycle, in which the rental transactions are closed. In the case of non-commissionable categories, the reporting must be done in the same month the vehicles were due to be rented. This ensures that travel sources are paid commissions in a timely manner and that Budget licensees accurately track and manage their commission expenses.

Failure to report the status of travel source reservations to the Commission Services Department within 30 days of the rental completion or no-show reservation results in a communication to the Licensee which documents unreported reservations from the previous month, called the Commission Exception Report. If the Licensee fails to respond within 30 days to the disposition of each reservation listed on the report, the reservation is classified as completed, and the Commission Services Department uses estimated time and mileage to calculate the commission payment to the referring travel agency. A processing fee of $5.00 per reservation is assessed to cover administrative fees. Licensees can avoid this AutoPay Penalty by timely reporting the status of commissionable reservations or responding to the Commission Exception Report as required.