What information must a Budget licensee provide to the Reservation System, and how often must it be updated?
Budget Franchise · 2025 FDDAnswer from 2025 FDD Document
base commission Schedule and the Override/Bonus Program is that any override/bonus is based on achieving the preset targets for business directed to Budget U.S. properties as a whole and is not based on any property by property calculation.
When an override/bonus is due, all properties receiving the business are charged an override/bonus at the same preset payout rate. It is important to note that properties are only charged an override/bonus on business which has been generated by the eligible travel sources for those properties.
C. OPERATING PROCEDURES
- Input by Properties. The Instruction Package provides details on the currently approved methods of input to BCCS by properties.
EXHIBIT I BUDGET FDD
-
- Output by Budget (standard). The Wizard System will automatically retrieve and process travel source referred rentals for those licensees on Wizard.
-
- Direct Reservations. Licensee should advise a travel source to re-direct any rentals made directly to the location through the centralized reservation system to ensure that the rental is properly recorded and the rates are charged accurately. Should this not occur, licensee must ensure at all times that any travel source reservations received directly from travel sources are reported by Licensee through BCCS in accordance with the same procedures as published for those travel source reservations transmitted to Licensee's properties through the Reservation System.
D. AUTOMATIC PAYMENT OF COMMISSIONS
-
- Licensee will be notified of each travel source reservation for which it has not provided the required information. If after the specified time from such notification, Licensee does not submit information regarding time, mileage, commission percentage, and whether the reservation was canceled, was a duplicate, or the renter was a no-show, or such other information as may then be required for submissions, ABCR will pay the travel source commission based on estimated rental amounts on the reservation.
Source: Item 23 — RECEIPTS (FDD pages 80–426)
What This Means (2025 FDD)
According to Budget's 2025 Franchise Disclosure Document, licensees must provide specific information related to travel source reservations. Licensees are notified of any travel source reservation for which required information is missing. This information includes the time, mileage, commission percentage, and whether the reservation was canceled, a duplicate, or if the renter was a no-show. Licensees must make diligent efforts to resolve all travel source commission complaints and issues.
Licensees must report the status of travel source reservations to the Commission Services Department within 30 days of the rental completion or no-show. Failure to report within this timeframe results in a communication documenting unreported reservations from the previous month, known as the Commission Exception Report. Licensees then have another 30 days to respond to the disposition of each reservation listed on the Commission Exception Report, indicating whether it was a no-show, cancellation, or providing completed rental information.
If the licensee fails to respond within the second 30-day window, the reservation is classified as completed, and the Commission Services Department uses estimated time and mileage from the reservation to calculate the commission payment to the referring travel agency. Additionally, a processing fee of $5.00 per reservation is assessed to cover administrative fees. Licensees can avoid this fee by promptly reporting the status of commissionable reservations or responding to the Commission Exception Report as required.