For Budget franchisees operating Non-Wizard/Non-Data Bridge Locations, what information must be forwarded, and via what method, for all rentals and check-ins?
Budget Franchise · 2025 FDDAnswer from 2025 FDD Document
s wishing to reserve a vehicle to be rented from one Operator's location to another Operator's location ("one-way rentals").
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- Operator may substitute its own vehicle on a one-way rental with:
- a. A vehicle owned by another franchisee/licensee Operator ("Foreign Licensee Vehicle") when the rental destination is to or toward the Owning City, or
b. A vehicle owned by a corporate location ("Corporate Vehicle") when the return destination is to any authorized location regardless of direction.
c. Foreign Licensee Vehicles and Foreign Corporate Vehicles are collectively called "Non-Owned Vehicles".
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- Each Operator will honor confirmed One-Way reservations. This requirement shall be governed by the reservation availability status indicated in Wizard at the time of such request.
II. RECORD MAINTENANCE
- A. Operator will designate a specific individual or department as its Intercity Control, to centralize communication regarding Non-Owned Vehicles or Contracts. The Intercity Control Dept/Person will:
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- Maintain records of all the rental agreements opened and closed involving Non-Owned Vehicles. This department will ensure all movement information is properly updated in Wizard within one (1) business day of the transaction.
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- Maintain records of all non-revenue movements of Non-Owned Vehicles including vehicle number, dates of movement, and miles in and out of a location.
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- Act as the contact for authorization of rentals and repairs, purchase orders, and nonrevenue movement.
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- Forward all information for Non-Wizard rental agreement to the Licensee Operations Department by using the following link: ONEWAYREQUESTFORM. Non-Wizard/Non-Data Bridge Locations will forward the same information for all Rentals and Check-ins.
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Source: Item 23 — RECEIPTS (FDD pages 80–426)
What This Means (2025 FDD)
According to Budget's 2025 Franchise Disclosure Document, franchisees operating Non-Wizard/Non-Data Bridge Locations must forward all rental and check-in information to the Licensee Operations Department. This applies to "Non-Wizard rental agreement," which is defined as a rental agreement that did not originate from the Wizard system or download through the Data Bridge into the Wizard system. A "Non-Wizard Location" is a location that does not use Wizard.
To comply with this requirement, Budget franchisees must use the provided link: ONEWAYREQUESTFORM. For Non-Wizard Location or Non Wizard Rental Agreement Check-ins, the Receiving City will notify the Licensee Operations Team of the closed rental agreement, or the required information, by the following business day, using the same link.
This requirement ensures that Budget maintains centralized control and oversight of all rental transactions, even those not processed through its primary Wizard system. By forwarding all relevant data, franchisees contribute to accurate record-keeping, revenue distribution, and overall system integrity. Franchisees should familiarize themselves with the specific data points required by the ONEWAYREQUESTFORM to ensure full compliance.
It is important for prospective franchisees to understand the implications of operating a Non-Wizard/Non-Data Bridge Location. While it may offer some flexibility, it also necessitates diligent adherence to manual reporting procedures to keep Budget informed of all rental activities. Failure to comply with these reporting requirements could potentially lead to penalties or other consequences as outlined in the franchise agreement.