In the event of undocumented vehicle movements for a Budget franchise, what options does the Owning City have to determine the distance between the sending and receiving location?
Budget Franchise · 2025 FDDAnswer from 2025 FDD Document
cle within the Custodial Cities operating area, within fifty (50) miles or less is authorized to facilitate a timelier rental to or toward the Owner. The Custodial City assumes responsibility for any damages.
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- Movement of a Non-Owned Vehicle to an Operator more than fifty miles (50) away from Custodial City requires prior authorization from the Owning City. If approved by the Owner, any refueling charges for such movements are the responsibility of the Owning City. The Owning City is responsible for any damage incurred during the non-r
Source: Item 23 — RECEIPTS (FDD pages 80–426)
What This Means (2025 FDD)
According to Budget's 2025 Franchise Disclosure Document, in the event of undocumented vehicle movements, the Owning City has options for determining the distance between the sending and receiving locations. Specifically, if a vehicle's location has changed but the mileage was not updated in the Wizard system, the Owning City can still bill for the missing miles.
To determine the distance for billing purposes, Budget provides two options. The Owning City can use Google Maps to calculate the distance between the sending and receiving locations. Alternatively, if the vehicle is equipped with a GPS tracking device, the data from that device can be used to determine the distance.
Once the distance is determined using either Google Maps or the GPS tracking device, the Custodial City will pay the Owning City Seventy-Five Cents ($.75) per mile for the undocumented movement. This ensures that the Owning City is compensated for the use of its vehicle, even if the mileage was not properly recorded in the Wizard system.