Is a Brain Balance franchisee required to acquire and use specific accounting software?
Brain_Balance Franchise · 2025 FDDAnswer from 2025 FDD Document
- Note 15: You are required to acquire and use an accounting software that meets our standards (currently QuickBooks), which you may either purchase or license on a monthly basis.
In addition, we will require you to use the services of a professional bookkeeper for at least the first six months of operation that must be approved by the Franchisor.
In our discretion, we can continue to require you to use a professional bookkeeping service.
Source: Item 7 — ESTIMATED INITIAL INVESTMENT (FDD pages 19–30)
What This Means (2025 FDD)
According to Brain Balance's 2025 Franchise Disclosure Document, franchisees are required to acquire and use accounting software that meets the brand's standards. Currently, QuickBooks is the accounting software that Brain Balance requires. Franchisees have the option to either purchase or license the software on a monthly basis.
In addition to using approved accounting software, Brain Balance mandates that franchisees use the services of a professional bookkeeper for at least the first six months of operation. This bookkeeper must be approved by Brain Balance. The franchisor retains the discretion to require franchisees to continue using a professional bookkeeping service beyond the initial six-month period.
By requiring specific accounting software and professional bookkeeping services, Brain Balance aims to standardize financial reporting and ensure accuracy across all franchise locations. This can help franchisees manage their finances effectively and provide the franchisor with reliable data for monitoring the overall performance of the franchise system. While the FDD specifies that QuickBooks is the current standard, prospective franchisees should confirm with Brain Balance that this requirement is still in place, as software preferences and standards can change.