Who is responsible for upgrades or updates to the QuickBooks accounting system for a Boulder Designs franchise?
Boulder_Designs Franchise · 2025 FDDAnswer from 2025 FDD Document
Franchisee must purchase, for use in the Franchised Business at least one computer (placement will be discussed in the Manual(s)) with the specified software installed on them. Franchisor may require that Franchisee add additional, new or substitute software, replace or upgrade the computer systems and equipment, and enter into maintenance agreements with third parties. Franchisee must also purchase and install a basic financial recordkeeping software or cloud service, including the software or cloud service for a basic office suite such as Microsoft office with Word and Excel. Presently, Franchisor requires Franchisee to use the QuickBooks accounting system. Franchisee will be responsible for any upgrades or updates to the system thereafter. Franchisor will have access to the accounting system through QuickBooks remote access. All sales must be processed through the approved POS systems and reported as gross revenue and no other supplemental or secondary POS system may be used. Franchisor retains the right to designate an
Approved Supplier for the POS system and when designated Franchisee within thirty days of notice from the Franchisor use the Approved Supplier for the POS system for the Franchised Business. Franchisee shall grant Franchisor independent access to any POS system.
Source: Item 22 — CONTRACTS (FDD page 50)
What This Means (2025 FDD)
According to the 2025 Boulder Designs Franchise Disclosure Document, the franchisee is responsible for any upgrades or updates to the QuickBooks accounting system. Boulder Designs requires franchisees to purchase and install basic financial recordkeeping software or cloud service, and currently mandates the use of QuickBooks.
This means that as a Boulder Designs franchisee, you will bear the costs associated with keeping your QuickBooks software current. These costs can include purchasing new versions of the software, paying for updates, or subscribing to a cloud-based service that includes automatic updates. It is important to factor these ongoing expenses into your budget when considering a Boulder Designs franchise.
Boulder Designs also retains access to the franchisee's accounting system through QuickBooks remote access. This allows Boulder Designs to monitor the franchisee's financial performance and ensure compliance with the franchise agreement. Additionally, all sales must be processed through approved POS systems and reported as gross revenue, and Boulder Designs retains the right to designate an Approved Supplier for the POS system.