How does Best Western send written notice of a violation to a member?
Best_Western Franchise · 2025 FDDAnswer from 2025 FDD Document
All notices given by Best Western under this Agreement or otherwise, shall be given to the Voting Member at such location as may be specified by the Voting Member, in writing. Notice to the Voting Member shall constitute notice to each person or entity signing this Agreement.
If a Member fails to pay dues or other fees or assessments (other than Annual Dues) within the time period provided for in the Bylaws, Rules and Regulations or orders or directives issued by the Board, and if such dues, fees or assessments remain unpaid for thirty (30) days after the date of written notice of delinquency is sent to the Member by Best Western Headquarters, or no other satisfactory arrangement has been made for liquidation of the indebtedness, the Board may cancel the Membership pursuant to Article II, Section 8(C) and (D) of the Bylaws and Chapter XII of these Rules and Regulations.
If a Member fails to conform to the obligations or meet the standards set forth in the Bylaws, Rules and Regulations, New Construction Guidelines, Renovation & Refurbishing Guidelines, or orders or directives of the Board, the Board may cancel the Membership pursuant to Article II, Section 8 of the Bylaws and Chapter XII of the Rules and Regulations.
then be sent to the Member by traceable expedited courier service with a copy of the assessment report, requiring correction of the deficiencies noted on the assessment report or a Guest Rooms/Public Areas Condition Report within a specified period.
Source: Item 23 — Receipts (FDD pages 108–413)
What This Means (2025 FDD)
According to Best Western's 2025 Franchise Disclosure Document, Best Western provides notices to its Voting Members at the location specified by the Voting Member in writing. Notification to the Voting Member constitutes notification to each person or entity signing the agreement.
If a Best Western Member fails to pay dues, fees, or assessments (excluding Annual Dues) within the period outlined in the Bylaws, Rules and Regulations, or Board directives, and the amount remains unpaid for 30 days after written notice of delinquency from Best Western Headquarters, the Board may cancel the Membership. This is pursuant to Article II, Section 8(C) and (D) of the Bylaws and Chapter XII of the Rules and Regulations. This rule does not apply to automatic termination for failing to pay Annual Dues by September 15, as covered in Article II, Section 2(B)(2) of the Bylaws, and it does not restrict the Board's ability to limit services under Rule 1100.8.
If a Best Western Member does not meet the standards set forth in the Bylaws, Rules and Regulations, New Construction Guidelines, Renovation & Refurbishing Guidelines, or Board directives, the Board can cancel the Membership according to Article II, Section 8 of the Bylaws and Chapter XII of the Rules and Regulations. Additionally, if a Best Western Property receives two consecutive assessment scores or Guest Rooms/Public Areas Condition Report scores below 800 points, Best Western will send the Member a traceable expedited courier service with a copy of the assessment report, requiring correction of the deficiencies noted on the assessment report or a Guest Rooms/Public Areas Condition Report within a specified period.