For Best Western franchisees, what is the deadline for submitting reimbursable expenses incurred during the year to the Finance Department?
Best_Western Franchise · 2025 FDDAnswer from 2025 FDD Document
- E. All reimbursable expenses incurred during the course of the year are to be submitted to the Finance Department within sixty (60) days of the date of the expense. All reimbursable expenses must be submitted no later than forty-five (45) days following the end of the fiscal year in which incurred. Expenses not turned in within these time frames will not be reimbursed.
Source: Item 23 — Receipts (FDD pages 108–413)
What This Means (2025 FDD)
According to Best Western's 2025 Franchise Disclosure Document, franchisees must submit all reimbursable expenses to the Finance Department within specific timeframes to be eligible for reimbursement. Franchisees have two deadlines to consider.
First, all reimbursable expenses incurred at any point during the year must be submitted within sixty (60) days of the date the expense was incurred. This means that franchisees need to track and submit expenses regularly throughout the year to meet this ongoing deadline.
Second, regardless of when the expense was incurred, all reimbursable expenses must be submitted no later than forty-five (45) days following the end of Best Western's fiscal year. It is important to note that expenses not submitted within these specified time frames will not be reimbursed, so franchisees must adhere to these deadlines to avoid losing out on potential reimbursements. Franchisees should confirm Best Western's fiscal year-end date to ensure timely submission of expenses.