What security procedures and protocols must a Baymont Inn Suites franchisee follow?
Baymont_Inn_Suites Franchise · 2025 FDDAnswer from 2025 FDD Document
- 3.5 Access Credentials. We, directly or indirectly, may provide Access Credentials to you.
We may, from time to time and in our sole discretion, change or require you to change your Access Credentials.
You must follow all security procedures and protocols that we may from time to time establish or modify.
You shall not permit the Products and/or Services to be accessed in violation of the security procedures and protocols asset forth herein or as we may otherwise establish.
You shall safeguard any Access Credentials that we provide to you as a trade secret, and shall reveal such information only to Permitted Users on a need-to-know basis.
You shall immediately inform us if you have knowledge or a reasonable basis to believe that your Access Credentials have been lost, stolen, misappropriated or compromised in any way or manner, and you shall strictly follow our instructions regarding any replacement Access Credentials.
You shall be responsible for all access or use through your AccessCredentials.
- 3.6 Your Responsibilities. You shall: (a) be fully responsible for your Permitted Users' compliance with this Agreement and any applicable Service Offering; (b) be responsible for the accuracy, quality and legality of Guest Information, to the extent collected by you or your employees, agents or representatives, and for the means by which you or your employees, agents or representatives acquires Guest Information; (c) prevent unauthorized access to or use of the Products and/or Services, and notify us promptly of any such unauthorized access or use; and (d) use the Products and/or Services only in accordance with this Agreement, any applicable Service Offering, and applicable laws and government regulations.
Source: Item 22 — CONTRACTS (FDD pages 96–97)
What This Means (2025 FDD)
According to Baymont Inn Suites's 2025 Franchise Disclosure Document, franchisees are required to adhere to specific security procedures and protocols established by the franchisor. Baymont Inn Suites may provide access credentials to franchisees, which may be changed periodically at their discretion. Franchisees must follow all security measures implemented by Baymont Inn Suites and ensure that the products and services are not accessed in any way that violates these security protocols.
Franchisees are responsible for safeguarding any access credentials provided to them, treating the information as a trade secret and only sharing it with permitted users on a need-to-know basis. In the event that access credentials are lost, stolen, misappropriated, or compromised, the franchisee must immediately inform Baymont Inn Suites and follow their instructions for obtaining replacement credentials. The franchisee is accountable for all access and use of the products and services through their access credentials.
Baymont Inn Suites franchisees also have responsibilities regarding their users' compliance with the franchise agreement, the accuracy and legality of guest information, and the prevention of unauthorized access to the products and services. Franchisees must promptly notify Baymont Inn Suites of any unauthorized access or use and ensure that all use of the products and services complies with the agreement, applicable service offerings, laws, and government regulations. These measures are typical in franchising, especially in the hospitality industry, to protect brand reputation, customer data, and system integrity.