What are the RSS Policies that a Baymont Inn Suites franchisee must abide by?
Baymont_Inn_Suites Franchise · 2025 FDDAnswer from 2025 FDD Document
Subject to the foregoing, by entering into this Agreement, you explicitly (i) agree to abide by the RSS Policies, (ii) authorize us to access, as necessary, your room rates, inventory and other Facility information in our Reservation System, your Facility's property management system, your Facility's food and beverage system (if applicable), any extranets that the Facility maintains with OTAs, and all third party sales response and tracking systems (e.g., Lanyon, HotelPlanner), (iii) authorize us to offer for sale to third parties room and other services at the Facility within certain parameters pre-authorized by you, and (iv) authorize us to accept non-contract reservations from third parties for rooms and other services at the Facility within certain parameters pre-authorized by you without advance notice to you. We will not, however, enter into any contract on your behalf and you will be solely responsible for (i) contracting with any third parties that wish to stay at the Facility and (ii) any sales at the Facility that fall outside
of the parameters pre-authorized by you. In addition, during the term of this Agreement, you agree to insert the following acknowledgment into all contracts you enter into with third parties with respect to sales at the Facility:
"The parties to this Agreement agree and acknowledge that neither Wyndham Hotels & Resorts, Inc., Wyndham Hotel Group, LLC, nor any of their affiliates or subsidiaries is a party to this Agreement and shall have no liability for any events or occurrences arising, or failing to arise, out of this Agreement."
You acknowledge that we are not responsible for any third-party guests at the Facility (regardless of whether they were referred to the Facility by us or their reservations were accepted by us in connection with the Service) and that the indemnification obligations described in your Franchise or Membership Agreement apply at all times during the course of this Agreement.
- **2.
Facility Representative.** You shall designate, at the end of this Agreement, a primary Facility representative who shall have the authority to make binding decisions to accept reservations for the Facility and a secondary representative who shall exercise such authority in the absence of the primary representative.
Source: Item 23 — RECEIPTS (FDD pages 97–443)
What This Means (2025 FDD)
According to the 2025 Baymont Inn Suites Franchise Disclosure Document, franchisees explicitly agree to abide by the RSS (Reservation System Standards) Policies. By entering into the Franchise Agreement, the franchisee authorizes Baymont Inn Suites to access their room rates, inventory, and other facility information in the reservation system. This access extends to the property management system, food and beverage system (if applicable), extranets with Online Travel Agencies (OTAs), and third-party sales response and tracking systems. These systems include Lanyon and HotelPlanner.
Baymont Inn Suites is authorized to offer rooms and other services for sale to third parties within pre-authorized parameters set by the franchisee. Additionally, Baymont Inn Suites can accept non-contract reservations from third parties for rooms and other services within these pre-authorized parameters without needing to provide advance notice to the franchisee. However, Baymont Inn Suites will not enter into any contracts on behalf of the franchisee, and the franchisee remains solely responsible for contracting with third parties who wish to stay at the facility and for any sales that fall outside the pre-authorized parameters.
The franchisee must include an acknowledgment in all contracts with third parties, stating that Wyndham Hotels & Resorts, Inc., Wyndham Hotel Group, LLC, and their affiliates or subsidiaries are not parties to the agreement and have no liability for any events arising from it. Baymont Inn Suites is not responsible for third-party guests at the facility, regardless of whether they were referred by Baymont Inn Suites or their reservations were accepted through the service. The franchisee's indemnification obligations, as described in the Franchise Agreement, apply at all times.
Finally, the franchisee must designate a primary facility representative with the authority to accept reservations for the facility, as well as a secondary representative to act in the primary representative's absence. This ensures that Baymont Inn Suites can effectively manage reservations and sales through its systems while maintaining the franchisee's control over key parameters and contractual obligations.