What are the different cancellation windows for Baymont Inn Suites that allow for no penalty?
Baymont_Inn_Suites Franchise · 2025 FDDAnswer from 2025 FDD Document
You may cancel this Group Block Agreement in its entirety with no penalty by contacting the hotel on or before << Insert Group Cancellation Policy chosen above>>. Notification of cancellation should be provided directly to << GM email address >> or by calling the hotel directly at << hotel phone number>>. Upon receiving notice of cancellation, the hotel will no longer reserve any rooms for the Group. Should you need to cancel after this date, you will be charged a cancellation fee (using the method of payment described in the Guarantee Method above) in the amount of the Room & Tax charges associated with the number of rooms on the first night of the Group's reservation described above.
Source: Item 23 — RECEIPTS (FDD pages 97–443)
What This Means (2025 FDD)
According to the 2025 Baymont Inn Suites FDD, franchisees entering into a Group Block Agreement have the ability to cancel the agreement in its entirety without incurring any penalties. To avoid penalties, the franchisee must contact the hotel on or before the date specified in the Group Cancellation Policy.
The FDD states that notification of cancellation should be provided directly to the General Manager's email address or by calling the hotel directly. Upon receiving notice of cancellation, the hotel will no longer reserve any rooms for the group.
If the franchisee needs to cancel after the date specified in the Group Cancellation Policy, they will be charged a cancellation fee. The cancellation fee will be the amount of the Room & Tax charges associated with the number of rooms on the first night of the Group's reservation.