Does Baymont Inn Suites charge an additional fee for 'group booking' programs?
Baymont_Inn_Suites Franchise · 2025 FDDAnswer from 2025 FDD Document
You may cancel this Group Block Agreement in its entirety with no penalty by contacting the hotel on or before << Insert Group Cancellation Policy chosen above>>. Notification of cancellation should be provided directly to << GM email address >> or by calling the hotel directly at << hotel phone number>>. Upon receiving notice of cancellation, the hotel will no longer reserve any rooms for the Group. Should you need to cancel after this date, you will be charged a cancellation fee (using the method of payment described in the Guarantee Method above) in the amount of the Room & Tax charges associated with the number of rooms on the first night of the Group's reservation described above.
Booking Confirmation Agreement
Please sign and return this Group Block Agreement to confirm your group block. The hotel is not currently holding rooms and rates and, until we receive a signed copy of this Group Block Agreement from you, the rooms remain subject to availability. If this Group Block Agreement and the Guarantee Method described above are both not signed and received by <<Contract Due Date (default to 5 business days from when sent>>, then the hotel shall be under no obligation to honor the room block and rates described above.
We are delighted that you have chosen << Enter Hotel Name>> for your upcoming group. We look forward to working with you!
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By signing above, both of the signors represent that they are authorized to act on behalf of the parties of their respective party to this this Group Block Agreement. The parties acknowledge that this Agreement is between the described parties only and neither Wyndham Hotels & Resorts, Inc. nor any of its subsidiaries are a party to this Agreement.
Source: Item 23 — RECEIPTS (FDD pages 97–443)
What This Means (2025 FDD)
According to the 2025 Baymont Inn Suites Franchise Disclosure Document, the agreement provided includes a section regarding group block agreements. Specifically, it outlines the terms and conditions associated with group bookings, including cancellation policies and confirmation procedures. The agreement stipulates that a cancellation fee, equivalent to the room and tax charges for the first night of the group's reservation, may be charged if the group cancels after a specified date. This fee would be applied using the payment method provided in the guarantee.
Baymont Inn Suites requires a signed Group Block Agreement to confirm the booking, and the hotel is not obligated to honor the room block and rates if the signed agreement and guarantee method are not received by the due date. The agreement explicitly states that it is between the hotel (franchisee) and the group, and neither Wyndham Hotels & Resorts, Inc. nor its subsidiaries are parties to the agreement. This clarifies that the franchisee is responsible for managing the group booking agreement and any associated fees.
While the FDD outlines the potential for cancellation fees within group booking agreements, it does not explicitly state whether Baymont Inn Suites charges an additional fee specifically for implementing or managing 'group booking' programs. The document focuses more on the contractual relationship between the hotel and the group, and the conditions under which cancellation fees may apply. A prospective franchisee should inquire with Baymont Inn Suites about any additional fees associated with group booking programs beyond the potential cancellation fees outlined in the agreement.