Can Baymont Inn Suites change a franchisee's Access Credentials?
Baymont_Inn_Suites Franchise · 2025 FDDAnswer from 2025 FDD Document
- 3.5 Access Credentials. We, directly or indirectly, may provide Access Credentials to you.
We may, from time to time and in our sole discretion, change or require you to change your Access Credentials.
You must follow all security procedures and protocols that we may from time to time establish or modify.
You shall not permit the Products and/or Services to be accessed in violation of the security procedures and protocols asset forth herein or as we may otherwise establish.
You shall safeguard any Access Credentials that we provide to you as a trade secret, and shall reveal such information only to Permitted Users on a need-to-know basis.
You shall immediately inform us if you have knowledge or a reasonable basis to believe that your Access Credentials have been lost, stolen, misappropriated or compromised in any way or manner, and you shall strictly follow our instructions regarding any replacement Access Credentials.
You shall be responsible for all access or use through your AccessCredentials.
Source: Item 22 — CONTRACTS (FDD pages 96–97)
What This Means (2025 FDD)
According to Baymont Inn Suites's 2025 Franchise Disclosure Document, Baymont Inn Suites, directly or indirectly, may provide access credentials to franchisees. Access Credentials include usernames, identification numbers, passwords, licenses or security keys, security tokens, PINs, or other security codes used to verify a user's identity and authorization to access the SaaS Solution.
Baymont Inn Suites retains the right to change or require franchisees to change their access credentials from time to time and at their sole discretion. Franchisees must adhere to all security procedures and protocols established or modified by Baymont Inn Suites. Franchisees are responsible for preventing unauthorized access to the Products and/or Services and must promptly notify Baymont Inn Suites of any such unauthorized access or use.
Franchisees must treat the access credentials provided by Baymont Inn Suites as trade secrets, disclosing them only to permitted users on a need-to-know basis. Franchisees are also required to immediately inform Baymont Inn Suites if they believe their access credentials have been lost, stolen, misappropriated, or compromised, and they must follow Baymont Inn Suites's instructions regarding replacement credentials. Franchisees are responsible for all access or use through their access credentials.
This means that Baymont Inn Suites has significant control over who can access their systems and data, and franchisees must be vigilant in protecting their credentials and following security protocols. The ability to change access credentials allows Baymont Inn Suites to maintain security and control over its systems, but it also places a responsibility on franchisees to stay informed of any changes and to protect their credentials.