What is the deadline for an Atwell Suites hotel to submit transactions to FreedomPay for settlement after the actual date of the transaction, to avoid potential non-settlement?

According to Atwell Suites's 2025 Franchise Disclosure Document, an Atwell Suites hotel must submit transactions to FreedomPay for settlement within sixty (60) days after the actual date of the transaction. If a transaction is submitted after this 60-day period, FreedomPay is not obligated or liable to settle the transaction.

While FreedomPay will attempt to settle transactions submitted after the 60-day deadline if the data is available, Atwell Suites hotels cannot rely on this. To avoid potential non-settlement, franchisees must ensure timely submission of all transactions. This requirement underscores the importance of efficient and accurate transaction processing and reporting procedures at the hotel level.

This policy protects FreedomPay from liability for stale transactions where data may no longer be readily available or verifiable. For an Atwell Suites franchisee, this means implementing robust accounting and reconciliation practices to ensure all transactions are captured and submitted within the specified timeframe. Failure to do so could result in a loss of revenue if FreedomPay is unable to settle the late transactions.