For how long must an Aira Fitness franchisee keep records on file?
Aira_Fitness Franchise · 2025 FDDAnswer from 2025 FDD Document
For a period of five (5) years from their date of preparation, you will keep on file at your principal office and make available to the us all such records, including, without limitation, the following: receipts, invoices, payroll records, check stubs, bank deposit receipts, sales tax records and returns, business and personal tax returns, and such journals and transactions which properly summarize the transactions of the business operations of the Aira Fitness Business. You hereby grant permission to us to have access to all electronic records maintained in Technology Systems that we require you to use.
Source: Item 23 — **RECEIPTS (FDD pages 59–254)
What This Means (2025 FDD)
According to Aira Fitness's 2025 Franchise Disclosure Document, franchisees must maintain financial records for five years from the date of preparation. These records must be kept at the franchisee's principal office and be made available to Aira Fitness.
The records include receipts, invoices, payroll records, check stubs, bank deposit receipts, sales tax records and returns, business and personal tax returns, and journals summarizing business operations. Aira Fitness also retains the right to access all electronic records maintained in the technology systems that franchisees are required to use.
This requirement ensures that Aira Fitness can properly audit the financial performance of its franchisees and maintain consistency across the franchise system. Franchisees should ensure they have adequate systems in place to store and retrieve these records for the required period.