What bookkeeping, accounting, and record keeping system is a Aira Fitness franchisee required to use?
Aira_Fitness Franchise · 2025 FDDAnswer from 2025 FDD Document
A. Accounting and Record Keeping.Franchisee shall use the bookkeeping, accounting, and record keeping system prescribed by us and submit to us such periodic reports, forms, and records as specified, and in the manner and at the time specified, in the Operations Manual. To ensure uniform financial statements are submitted by you, we reserve the right to require you to use a standard Chart of Accounts for tracking income and expense items for the Aira Fitness Business and the right to require you to have a fiscal year-end of December 31. For a period of five (5) years from their date of preparation, you will keep on file at your principal office and make available to the us all such records, including, without limitation, the following: receipts, invoices, payroll records, check stubs, bank deposit receipts, sales tax records and returns, business and personal tax returns, and such journals and transactions which properly summarize the transactions of the business operations of the Aira Fitness Business. You hereby grant permission to us to have access to all electronic records maintained in Technology Systems that we require you to use.
Technology System.
You must purchase and use any technology system that we develop or select for the Aira Fitness Business or System, including all future updates, supplements and modifications (the “**Technology
System**”). The Technology System may include all hardware and software used in the operation of the Aira Fitness Business, including (i) all computer hardware and related accessories and peripheral equipment for video surveillance, door access, digital media and telephone systems and (ii) the billing, electronic point-of-sale cash registers, Aira Fitness Business management and back office programs used to record, analyze and report sales and Aira Fitness Business operations. Requirements for use may include, among other things, connection to remote servers, off-site electronic repositories, and high-speed Internet connections, and establishment of one or more email accounts. You further agree and provide your express consent that we may contact you using any of the contact information we have on file, including by telephone, email, SMS text message, messages sent by automated technology and messages sent by future technologies. Providing your mobile number (and thereby consenting to receive SMS text messages and messages sent by automated and future technologies) is not a condition of doing business with or becoming a franchisee.
You must: (i) use any proprietary software programs, system documentation manuals, and other proprietary materials that we provide to you in connection with your operation of the Aira Fitness Business; (ii) input and maintain in your technology system such data and information as we prescribe in the Manual and other written directives; (iii) purchase new or upgraded software programs, system documentation manuals, and other proprietary materials at then-current prices whenever we adopt such new or upgraded programs, manuals, and materials systemwide. You must enter into all software license agreements, "terms of use" agreements, and software maintenance agreements, in the form and manner we prescribe, and pay all fees imposed by us, our affiliate or any third-party software and software service providers there under.
You acknowledge that we may independently access from a remote location, at any time, all information input to and compiled by your Technology System (including video surveillance equipment) or an off-site server, including Member Information (as defined in Section 6.I below).
Source: Item 23 — **RECEIPTS (FDD pages 59–254)
What This Means (2025 FDD)
According to Aira Fitness's 2025 Franchise Disclosure Document, franchisees must use the bookkeeping, accounting, and record-keeping system that Aira Fitness prescribes. Franchisees are also required to submit periodic reports, forms, and records as specified in the Operations Manual, adhering to the manner and timing outlined therein. Aira Fitness retains the right to mandate a standard Chart of Accounts for tracking income and expense items and to require a December 31 fiscal year-end to ensure uniform financial statements.
Franchisees must maintain records for five years at their principal office, making them available to Aira Fitness. These records include receipts, invoices, payroll records, check stubs, bank deposit receipts, sales tax records and returns, business and personal tax returns, and journals summarizing business transactions. Franchisees also grant Aira Fitness access to all electronic records maintained in the Technology Systems that Aira Fitness requires them to use.
The Technology System that Aira Fitness develops or selects may include all hardware and software used in the Aira Fitness Business operations. This includes computer hardware, accessories, peripheral equipment for video surveillance, door access, digital media, telephone systems, billing, electronic point-of-sale cash registers, and back-office programs used to record, analyze, and report sales and operations. Franchisees must input and maintain data as prescribed in the Manual and other written directives and purchase new or upgraded programs when adopted systemwide. Aira Fitness may also independently access all information input into the Technology System or an off-site server, including Member Information, from a remote location at any time.