What kind of books and records does Aerus require franchisees to maintain?
Aerus Franchise · 2025 FDDAnswer from 2025 FDD Document
13. Books and Records; Audit Rights.
A. Franchisee shall maintain during the Term, and preserve for at least three (3) years from the dates of their preparation, full, complete and accurate books, records and accounts, as Company may from time to time designate in the Manuals or otherwise in writing. Such books and records must be prepared using FAST or any successor program or module or the like upon such fiscal year and fiscal months as Company may from time to time designate in the Manuals or otherwise in writing. In addition to the forgoing, Franchisee shall submit to Company the following reports and records: (1) a monthly profit and loss statement, in the form prescribed by Company (which may be unaudited, but certified by Franchisee as true and correct) for the Franchised Business within fifteen days after the end of each month during the Term; (2) annual financial statements (including, at a minimum, balance sheet and income statement), certified by Franchisee and Franchisee's accountant (if any) as true and correct; and (3) such other forms, reports, records, information and data as Company may reasonably request, in the form and at the times and places Company may reasonably require. To the extent FOAS includes any module for managing the books and records of the Franchised Business or preparing financial statements for the Franchised Business (e.g., FAST), Franchisee shall utilize such module for purposes of complying with this Section. Franchisee shall maintain in its records for at least seven (7) years all original sales and service contracts for all sales made and services rendered at any Approved Location or otherwise by the Franchised Business and submit such contracts to Company upon request or termination of this Agreement. Company reserves the right to require all information concerning the Franchised Business to be kept and maintained on a computer to which Company has full access and further reserves the right to access, review, evaluate and incorporate into Company's own systems all such information.
Source: Item 23 — Receipts (FDD pages 74–305)
What This Means (2025 FDD)
According to Aerus's 2025 Franchise Disclosure Document, franchisees must maintain complete and accurate books, records, and accounts during the term of the agreement. These records must be preserved for at least three years from the date of preparation. The specific types of records are those that Aerus may designate in the manuals or in writing. Aerus requires that these books and records be prepared using FAST, or any successor program, using the fiscal year and months that Aerus designates.
In addition to the general books and records, Aerus franchisees must submit specific reports and records to the company. This includes a monthly profit and loss statement, in a form prescribed by Aerus, within 15 days after the end of each month. Franchisees must also provide annual financial statements, including a balance sheet and income statement, certified as true and correct by both the franchisee and their accountant, if any. Franchisees must also submit any other forms, reports, records, information, and data that Aerus reasonably requests, in the form and at the times and places Aerus requires.
Aerus also specifies that if its Franchise Operations Administration System (FOAS) includes a module for managing books and records or preparing financial statements, such as FAST, franchisees must use that module. Furthermore, franchisees must keep all original sales and service contracts for all sales made and services rendered for at least seven years and submit these contracts to Aerus upon request or at the termination of the agreement. Aerus retains the right to require that all information concerning the franchised business be kept and maintained on a computer to which Aerus has full access. Aerus also reserves the right to access, review, evaluate, and incorporate this information into its own systems.